Friday, December 28, 2018

Quick input in MLO 3 for Android: Rapid task entry, Ok Google and more

Isn’t it cool to add tasks very fast and on-the-go? We are eager to tell you about some really smart new features for adding tasks with your Android task manager MyLifeOrganized. They all are based on MLO Input Parser functionality used for instant and detailed task creation.  

Note: The features mentioned below are available in the Pro version of MLO 3 for Android.

Rapid Task entry

“Add to Inbox” on Android has been taught to parse the text entered and create a task with the ready-made properties, like it does in the Windows version.

It is a fast and easy way to create a task. You can type in task information like “Ask Michael to review prices in 2 days @projectX”, tap to parse and preview, check the result and then save it. This way the necessary properties (due date and context) have been recognized and automatically set for our task:

Rapid Task Entry  
Note: If you click "Save" immediately the input will not be parsed.

Here are some of the main examples:

Organize party with my friends 5/22
Prepare report for Bob 3:10am
Organize party with my friends May 28th 2018 reminder May 23 2018 3pm
Send report to Bob in 3 days remind me tomorrow 2 pm
Call Jim tomorrow context @office; @calls
Send report next Tue 11am  context ProjectX
Send report in 1 month 2 weeks 1 day @ ProjectX; Reports
"Inform about meeting with Bob April 10 2pm" tomorrow at 16:00 remind me 10 min

You can always check examples and reserved words inside the app.

Parsing by voice input with the Widget/Shortcut.

This option provides the best experience as it enables task parsing with just one tap. Basically, you only need to have your smartphone unlocked, tap and that’s it - just add as many tasks as necessary.

Voice input with widget

Some examples clearly illustrate how parsing works for basic voice commands:

Check discounts in 7 days remind in 3 hours star
Plan holidays to folder Rest star
Update statistics to project Research flag BLUE

Need assistance with the Widget/Shortcut setup? Go to the app drawer on your Android phone and find the part where widgets are enlisted. Drag the MLO Widget/Shortcut and drop it onto your home screen or some other suitable place. Now it is available to be used. All you need to do is to select the new action “Add task by voice with parsing”: Shortcut and Widget actions

Before using the voice input with parsing make sure to turn ON the parser in the Widget settings:

OK Google

This is one of the most significant feature updates for us. The team has long worked to perfect our MLO app with the best practices and tools like voice support. As usual, you are armed at all points to save your time and voice to-dos coming to your mind! Now you won’t forget a thing.

Just say the key words “OK Google, take a note”, followed by the text for your task. The text then will be parsed the way it was previously described:

Voice input with Ok Google

The thing is MLO is recognized as one of the applications that can accept notes from Google. It is ready for voice control through Google Assistant right away - the functionality is enabled by default.

The first time you use the command, you will be asked to choose the default app. If you had previously used another note-taking app, you can change it to MLO using our instruction.

In case the “Ok Google” command isn't working for you, check the settings.

Tip: Network connection may be required for some voice commands to work properly.

There is no longer a need to even pick up your phone. Now you can add tasks to MLO even when you are driving a car, just make sure 'OK Google' is enabled to unlock device.

Even more so, it reads back what you have just added by voice. Very convenient for those who have their hands occupied or cannot see the text.

Tip: You can disable the option anytime in MLO app: go to Settings → General Settings → Settings for adding task → Speak back task added by voice.

As you may notice, there is a countdown timer in the top right corner. After 10 seconds of inactivity the task will be created as it is. Tap anywhere on the screen if you wish to interrupt the automatic task creation and modify the task details. You can also tap “Back” to open the text parsing screen. If everything is correct tap the checkmark to save the task.

Tip: You can disable the countdown timer: in MLO app go to Settings → General Settings → Settings for adding task → Use countdown timer.

Along with the main command for creating a task there are other functional voice commands you can use for managing MLO by voice.

If you wish to open a specific view, you need to say:
- "OK Google, take a note, open the view [name of the view]"

To open a specific profile:
- "OK Google, take a note, open the view [name of the view], profile [name of the profile]"

To snooze all MLO reminders which are active now:
-  "OK Google, take a note, snooze all reminders in/for [snooze period]"

- "... snooze all for [snooze period]",
- "... snooze all the reminders [snooze period]",
- "... snooze all/reminders/all reminders/the reminders".

Note: a task is snoozed for 5 minutes by default

It’s also possible to set a reminder using Google Assistant. However, if you say 'OK Google, take a note. Call Bob remind in 15 minutes' it will create a reminder in the system, not in MLO. The thing is that 'remind' and 'reminder' are reserved words for Google Assistant to create a system reminder instead of notes in a specific app. To set a reminder in MLO say "inform" instead of "remind":

OK Google, take a note. Call Bob, inform me in 15 minutes

Or, use the following trick:

You say: 'Ok, Google, take a note' (pause, wait for the Assistant to respond)
Assistant: 'OK what's the note?'
You: 'Call Bob remind in 15 minutes context calls'

So, the pause does the whole thing!

Creating tasks using the parser, especially voice-to-text, is much quicker. It frees up time for what is really important now, maintaining your work and life balance. Add the new features to your practice today and feel free to share your experience here or on our forum.

Moreover, the above-mentioned features are described in more detail in the article on our website which you can refer to further.

Sincerely yours,
The MyLifeOrganized Team

Friday, December 21, 2018

The MyLifeOrganized Team wishes you Happy Holidays!

Happy Holidays from the MyLifeOrganized Team!

The 2018 year is coming to a close, but not over yet. Now is the time to make one last strong push to achieving more in the next year. We find this to be the perfect time to reflect on the events of the passing year and plan for the year ahead.

For the MLO team it was full of accomplishments. A lot of boxes are checked off in our list and still there are many things left to be done.

New MyLifeOrganized 5 for Windows
In 2018 we released the long-awaited MyLifeOrganized ver.5 for Windows with a new more intuitive interface, support of 2-way sync with Google Calendar and Markdown and many other cool features.

Learn more about MLO 5 for Windows
MyLifeOrganized 3 for iOS
We've been continuing working on improvements for the iOS version. And there is a holiday gift for you - check for the update with text tags support! It should arrive shortly.

New MyLifeOrganized 3 for Android!
It’s been a really productive year for our Android beta team. After months of heated discussions on the beta forum and extensive testing the MLO team is happy to announce that the new MyLifeOrganized 3 feature pack for Android went live!

Check out our video on what’s new in MLO 3 Pro for Android!

 Watch videoInstall the update and find the optional MLO 3 Pro feature pack inside.

How to get MLO 3 for Android
There is a 30-day free trial period for the MLO 3 Pro feature pack. To use the new features after this period you’ll need to proceed with the paid upgrade. And don’t worry, all the Pro features of your MLO 2 stay with you in MLO 3 regardless of whether you decide to get the new MLO 3 Pro package or not.

Note: If you are a registered user of MLO 2 Pro, you get a significant discount for upgrade to MLO 3 Pro.

We hope the updated MLO applications will help you keep your momentum going and achieve even more next year.

Happy Holidays!

The MyLifeOrganized
Life is easy when organized!

Tuesday, December 18, 2018

MyLifeOrganized 3 for Android is out! Watch video presentation

The public beta-testing is over and it's time to announce the release of the final version of MyLifeOrganized 3 for Android

Watch the video presentation and download the new version from Google Play or  our website.

You can learn more about the new version and update procedure on our website.

Learn more

Thank you for your feedback. You make MyLifeOrganized better!

The MyLifeOrganized Team
Life is easy when organized!

Thursday, December 13, 2018

MyLifeOrganized 3 public beta: the cutting-edge task manager for Android is coming out!

It’s been a really productive year for our Android beta team. After months of heated discussions on the beta forum and extensive testing we are ready to announce a public beta release of a smarter and more powerful MyLifeOrganized feature pack 3 for Android!

Our objectives and solutions

It is true that being a sophisticated solution with multiple options and features MyLifeOrganized 3 provides us with a lot of opportunities. Some of the options are often more necessary than other, so we need to place them closer than other. Based on the ideas of quick access and user customization we’ve added such handy features as Promoted action button, Toolbar configuration and Task edit configuration.

Promoted action button
The other thing we aimed at was to make a task adding process fast and enjoyable. This is why several MLO 3 features deal with this. From now on with the MLO Input parsing you can add a new task with the ready-made properties rapidly and in different ways. No more need to enter each property separately, just type in or dictate everything in your natural language and MLO will create a task for you.

You can do it with the MLO Widget/shortcut or using Google Assistant! Simply by saying the key words “Ok Google, take a note” followed by task information you can create new and manage existing tasks. Just in seconds, even not touching the device.

Dictating task with Google Assistant
We’ve been always listening to what you say, and much enhanced another great option for you to use each day - Multiselect. It now works with more advanced actions like edit properties of all selected tasks at once, as well as mark tasks as complete/incomplete and skip occurrences.

Advanced MLO users will like the Manual view update feature. Now you can remove a star in the 'Starred' view and the task won't disappear from the view until you tap to update it. Make other changes you need and manually update the view once you are done.

And that’s just a part of the full list of improvements. MLO 3 for Android also comes with flags in widget, text tags, fingerprint to secure your profile and many other cool things that help you keep everything under control.

The above-mentioned new features will be described in more detail in further articles on our blog.

How to get MLO 3 feature pack for Android

The main (not beta) version will become available very soon. For now, get ready to explore these and much more uncovered things with the public beta version!

Get MLO 3 for Android
There is a 30-day free trial period. To use the new features after this period you’ll need to proceed with the paid upgrade. And don’t worry, all the Pro features of your MLO 2 stay with you regardless of whether you decide to get the new package or not. Please find more info on our website.

This is just a start - we will continue working on MyLifeOrganized 3 for Android, adding more handy features based on your feedback. You are always welcome to comment here, in social networks and on our blog!

Thank you for being with MLO!

The MyLifeOrganized team
Life is easy when organized

Monday, December 3, 2018

Security warnings on


Users who visited our site in the last 3 days may have noticed a warning about the insecurity of its contents. We would like to let you know that this was a mistake by Google and the issue has been already resolved. Still, we would like to comment on it.

On Friday, November 30th, we received an unexpected message from Google stating that site contains harmful programs. To be more precise, it said that the installation files of our flagship MLO-Windows have a virus. We immediately assumed that there was some mistake on Google's side, but still we audited our files. Making sure that there were no malicious files in the MLO software, we contacted Google. A few days later, Google confirmed that there were no problems and removed all the warnings from Thus, it was a false-positive detection from Google. Unfortunately, all these days our site visitors were misled by the security warnings.

We would like to emphasize once again that we are very serious about the security of our software. The installation files and the application itself are signed with a digital certificate, which excludes the invisible virus break-in. The site is hosted on a secure AWS platform that meets the latest security standards in the industry and we're continuously monitoring it. We are currently working with the Google team to prevent such issues in future.

We are sorry for any inconveniences. Thank you for your patience!