If your workflow requires managing identical actions across multiple projects, you've likely pondered the optimal way to organize them within the MyLifeOrganized to-do app. In this article, we've gathered key approaches to task organization based on insights from forums and your valuable feedback.

Each method has its advantages and disadvantages. While there is no one-size-fits-all solution, you can choose the method that best aligns with your accustomed workflow.

Scenario

Example: Onboarding New Employees.

Imagine an HR professional onboarding 10 new employees. While specific roles might have variations, most onboarding tasks are similar. Here's a sample project structure:

Project: Onboarding <Name>
Subtasks:

• Send a welcome email
• Schedule orientation session
• Prepare onboarding documents
• Assign a mentor
• Set up a new employee's computer
• Provide onboarding training
• Conduct a follow-up meeting
• ... and so on

Solutions

Option 1. Create 10 projects and duplicate subtasks in each of them.

Tip: Instead of regular duplication, use the "Create from template." feature. It adjusts task dates dynamically, maintaining scheduled intervals.

Pros: 

• Manage each project separately.
• Simple workflow without additional complexity.
• Track progress per person (enable 'Project completion' column).
  

 

Tip: Sequential task execution? Enable 'Subtasks in order' to keep your To-Do list concise.

Cons:

• If the overall work structure changes, the updates should be made in all 10 projects.
• Some tasks are performed in a bunch for several projects at once, and it is necessary to mark tasks completed in 10 different projects.

Tip: To see the task for all projects at once, use the text filter. As a result, all projects that have this task will be displayed (because the task names are the same for all projects).

 

• The views don't exactly display tasks nicely ('Send a welcome email' - who does it belong to?).

Tip:This can be solved by enabling project display in the settings:
On desktop: Tools > options > To-Do List format > Encode project name.
On mobile: Settings >Appearance >Props line > Date+Project.

Option 2: Create a list of actions with each person's name as subtasks.

Pros:

• Efficient batch processing. You can complete a task for all employees simultaneously if your workflow allows it.

Cons:

• Managing a large volume of tasks may lead to clutter within the list.
• There are still issues like displaying tasks in views without a parent.

Tip: Consider turning tasks into projects. This will let you see which task a person belongs to (as mentioned above).

• You can't see the progress of an individual employee.

 

 

Option 3. Create task list with contexts as employee names

How it works: 

When a task for a person is completed, remove their corresponding context.

Tip: Use the keyboard shortcut "Alt + L" to quickly check or uncheck multiple contexts (employees) at once.

Complete tasks when they no longer have any assigned contexts.

Pros:

• Flexible task structure adaptable to changing needs.
• Allows easy filtering of tasks by person using contexts.
• Batch actions for multiple employees.
• The “Active by Context” view provides a clear overview of remaining tasks for each person.

Cons:

• Removing contexts may be less intuitive compared to ticking checkboxes in standard checklists, requiring frequent context and filter adjustments.
• May not visually represent the onboarding process flow.

Option 4. Use contexts as an action.

How it Works:

• Create separate projects for each person being onboarded.
• Define contexts as the different stages of the onboarding process
• Assign relevant contexts to each onboarding task.
  
  

Contexts in this setup represent the current action required for the person. In the "Active by Context" view, you can drag and drop tasks between different actions.

Tip: Put a number before each context (e.g., '1. Send a welcome email', '2. Schedule orientation session') to have them sorted as expected.


Alternative Option: Contexts as a Checklist

You may also like to use contexts like a checklist:

1. Assign all onboarding task-related contexts to each employee project.
2. Use the keyboard shortcut "Alt + L" to quickly check or uncheck multiple contexts (task stages) for an employee.
3. Unchecked contexts represent completed tasks, while checked contexts indicate what's left to do.
4. When a new onboarding task arises, create a new context and assign it to all relevant employee projects.

Tip: Assign the same hotkey to all onboarding-related contexts to create a compact mini-list of contexts to choose from (see the screenshot below).

 

In the task note, you can add registration data, and other relevant information, keeping everything at hand.

Pros:

• Batch actions for multiple employees.
• Easy to filter tasks. The "Active by Context" view shows which tasks remain for each person.
• Flexible Workflow: Easily add, update, or remove contexts (stages) as your onboarding process evolves.
• Contexts allow you to add notes, set open/closed hours, and include them in groups.

Tip: Here you can learn more about contexts.

Cons:

• It may be unusual and uncomfortable to work with contexts and filters instead of ticking task checkboxes.
• Not suitable for managing dependencies between tasks.

Summary

We've explored four methods for organizing projects with similar tasks in MLO. Probably, most of our users prefer the first solution due to its simplicity and clear separation, allowing for straightforward progress tracking per project. However, it does require more maintenance when structural changes occur. On the other hand, the fourth solution is good for advanced users who are comfortable with contexts and filters. This method offers flexibility and efficiency by enabling batch actions and easy adaptation to evolving workflows.

We hope these methods help you find the best way to organize your tasks in MLO. Share your experiences and let us know what works best for you!

Question: Is it possible to display subtasks from projects, when only the top level items are flagged? I want to avoid having to flag each individual step under the project, in order to get it to show up in the view.

Challenge:  Enabling the normal flag filter may seem like a solution. But here's the catch:

• Cluttered View: It shows all flagged tasks, not just those within your projects.
• Subtasks not displayed: It doesn't display unflagged subtasks in flagged projects, requiring you to flag each one manually – a time-consuming hassle.

Solution: Hierarchy Filters to the rescue!

MyLifeOrganized personal task manager offers robust hierarchy filtering options that allow you to display tasks based on the parent or child task's status. There are several ways to achieve what we need.

 

Option 1. Using Child Items filter

1. In the filter by Flag, tick the required flag.
2. Open the view "All Tasks"
3. In the General section click "Config":



4. Click ‘Include child items’’

This will display all subtasks from projects where the top-level task is flagged. However, this view shows individual flagged tasks as well.

 

To avoid cluttering the view, use option 2.

Option 2. Using Parent Items filter

1. Discard any changes to the view to start from scratch.

 

2. In the Filter pane, open “General” and  click "Config".
3. Click 'Set parent filter'
4. Add your filter by flag.

 

5. Click Ok.

This should display exactly what you need:

Result: The view displays all levels of subtasks within projects where the top-level tasks are flagged, providing a clear and concise view.

Our brain is an amazingly intelligent tool capable of rationally prioritizing tasks. However, even the most organized of us sometimes get bogged down in the details. The built-in smart to-do list system in MyLifeOrganized can be your great assistant, calculating priorities for you. Let's see how it works.

Importance in MyLifeOrganized

The concept of importance is familiar to most people from the Eisenhower Matrix, where all tasks are divided into important and urgent. When applied to simple linear lists, this approach can be used and it will show correct results.

But what if there are many projects with subtasks, goals, recurring and one-time tasks? When all this is structured in a task tree with unlimited levels of nesting?

In this case, an effective way to determine priority tasks can be the approach used in the task management app for Windows.

The essence of this approach is that the importance of each task is determined directly for the "parent" task, project, or folder in which this task is located. In the case of using a large number of nesting levels, the importance for the final task, like a snowball, either accumulates or decreases along the chain. See the example below.

Suppose, we have a project called "Mountain Trip". In order to go on this trip, we need to buy tickets, get insurance, and pack our things. At this level, the most important task will be to buy tickets.

The task "Packing" will have the lowest priority. This is not because we don't need to pack our things. It's because even if we forget something, the trip will still happen.

However, “Packing” can have a subtask with the highest priority. For example, "Take glasses" is really important if you have poor eyesight and can't see without glasses.

If we switch to the To-Do tab, we will see the tasks in this order:

• "Book tickets" is at the top of the list because the task itself has a max priority + its parent has a high priority.
• Next come tasks from the "Bookings & Documents" branch, which have normal priority, but the parent task has a high priority.
• then the important task "Take glasses" from the not so important task branch "Packing".
• and so on.
   

As you can see, the importance property affects the order in which the task will be displayed in To-Do. This way you can see which task needs to be done first.

 

Tip. To set a round value for importance/urgency in the app for Windows, activate the slider and press 1, 2, 3, 4, or 5 on the keyboard, which corresponds to the values 0, 50, 100, 150, and 200. 

Alternatively: Right-click on the slider and select a value from the drop-down list.

Other factors that affect priority

The overall priority of a task depends on many factors, such as Weekly Goal, Due and Start dates, Importance, and Urgency. Among these parameters, Importance takes the leading position.

In the menu Tools -> Options, you can find settings to set the influence of Weekly Goal, Due and Start dates, Importance, and Urgency factors individually. The higher you set the weight of the dates factors, the more the dates will affect the ordering of the list.

Give it a try and keep in mind that the key to high productivity is to consistently focus on your priority tasks.

When managing tasks, it's crucial to ensure that all relevant details are assigned and nothing falls through the cracks. Checklist is a good tool for achieving this level of organization in the task manager MyLifeOrganized.

A checklist helps to make sure that:

• all delegated tasks have a due date
• all active tasks have context
• all big tasks are broken down into next actions.
• etc.

 

To implement this approach, consider creating views that check tasks based on different conditions. For instance, the following view displays tasks flagged 'Delegated' that are missing a due date:

 

 

Once the due date is assigned, the list automatically clears in this view, providing a visual cue that nothing has been overlooked.

 

How to set up the view

For the view from our example, you need to enable in the settings:

1. Filter by the flag "Delegated"
2. Additional filter: Due Date does not exist

 

 

For added convenience, consider enabling a counter for this view, counting all tasks with subtasks but without folders.

Tip. You can also add the "Control" tab, as illustrated above. In this tab, it is convenient to switch between control-related views. Activate the Show counter option for this tab, providing a quick overview of tasks requiring attention.

By following these steps, you'll streamline your planning process and ensure that no task slips through the cracks. Enjoy the peace of mind that comes with a well-organized and comprehensive task management system!

Question: I have a task that re-occurs every 4 days. Is there a way to set a reminder the day before each time and on the due date?

Solution: Reminder follows the recurrence pattern you set for the task. It works the same on desktop and mobile. It is most convenient to set it up on the desktop computer and synchronize the changes with the mobile app.

 

 

Adding a single reminder

For example, you set a recurrence every 4 days, starting tomorrow. For the reminder to go off the day before the recurrence, you need to set the reminder for today:

Tip: Enable "Next Alert Time" column to see when the next time the reminder will go off.

Once the reminder goes off, click to dismiss it. Tomorrow when you complete a task, you will see that the next reminder is updated to one day before the next occurrence.  

Adding a second reminder

There is no way to set multiple reminders for a task, but there is a workaround. You can add a subtask to the recurring task and set a reminder for it on the due date.

Also, for the parent recurring task enable "automatically recur when all subtasks are completed". Here is a screenshot of the settings:

The subtask is what you will see in To-Do. Once you complete it or its parent task, it will be switched to the next recurrence keeping the reminders: the first reminder one day before and the second on the due date.

Tip: Learn more about recurring tasks in task management app MyLifeOrganized. 

Make the season more enjoyable by stopping stress in its tracks with the tips from MyLifeOrganized users. 

Christmas is a time of the year we all love… or hate? Many researchers tell us the disturbing truth about the Christmas season. Searching for the perfect gifts, making travel plans, hosting and attending parties, organising family events, as well as dealing with nosy relatives you haven't seen for months, — all of that under pressure of wrapping up projects at work and meeting end-of-year deadlines. Balancing all this can easily make you feel burnt out. 

Some stress roots from feeling like you have not achieved enough in the year, some from financial pressure from overspending, as well as frequent end-year meetings and drinking sessions. 

Recognize yourself? You are not alone in your totally justifiable Grinchy mood. But keeping up with all the commitments doesn’t have to drain you of your holiday cheer. Users of the MyLifeOrganized to-do app highlight five simple but effective ways to prepare for a stress-less Christmas season. 

1. Plan ahead

Having a global vision of the year ahead is essential. Organising all your projects, tasks and ideas into one tree gives you a big picture that clearly shows you in which directions you should go. 

The hierarchical list is easy to navigate and zoom into

MLO features unlimited Outline depth, allowing for splitting big tasks into smaller-actionable items. The hierarchical list is easy to navigate and zoom/focus into. MLO is structured to integrate and segregate home life and professional life in one application. It’s brilliant. The GUI is excellent too. 

- D Byrd, MLO user 

MLO’s real strength is its ability to simultaneously break tasks down into tree form and cross reference items with who, what, where, why,..... and any other context that is important to you

- Nick, MLO User

Based on your input, MLO then automatically builds a smart list of action items that demand your urgent attention based on the properties you specified: due dates, contexts, dependencies, and other. This way, while planning, use Outline, and when doing, use a simple To-Do list. 

2. Set goals 

Goals help stay motivated when you realize that you’re doing something for a reason and not just randomly acting. It’s easy to mark such tasks as goals, separate them from your everyday actions and consciously spend your energy on their implementation. 

Even build your system of goals, where a weekly goal is what should ultimately lead you towards the goal of the month, and then that monthly goal to the goal of the year. 

You can use the Rule of Three from the Agile Results methodology: rather than get overwhelmed by your tasks, set 3 and only 3 outcomes for a timeframe – daily, weekly, monthly and yearly. 

Focus on three goals daily, weekly, monthly and yearly

3. Review 

MyLifeOrganized has the special Review feature that allows you to get a list of tasks you want to review periodically. This is especially necessary when troubleshooting things that slow down your progress. Or determining where you need to change the way you perform tasks, reprioritize subtasks or redo the whole approach. 

Also, it is good to review tasks (ideas, plans, and paused projects) that are constantly ignored while you are busy doing the most urgent and important things. 

Got a new Inbox item and don't know what to do with it next? Just ask yourself: can I postpone making a decision? If so, hide it in "To Do" and add it to "Review." No need to set dates or reminders.

4. Set task dependencies 

Multitasking is a myth, as multiple studies have confirmed. People who think they can split their attention between multiple tasks at once aren’t actually getting more done. In fact, they’re doing less and worse, getting more stressed out. 

Don’t worry about tasks that you can't do without completing others. With the Dependency option you can temporarily block tasks and projects that you can’t actually do now. Once you complete the current task, this will immediately unlock the next ones and automatically update your to-do list. 

5. Build habits with recurring tasks 

One more important point in fighting procrastination is to turn repeating tasks into habits. Check your Inbox every morning, do exercise for 15 minutes during your break, read/study for at least 30 minutes per day, etc. MLO offers extremely flexible settings and prevents you from forgetting or neglecting such things. 

After all, MLO was created to make life easier and minimise annoying routine stress. 

My perfect Christmas starts early, in September, when me and the team start polishing our very anticipated gifts for customers. It’s our tradition to release a new major version before Christmas. And this year, despite all the hardship the war has brought to our lives in Ukraine, we're working hard to release a new desktop version and to make planning with MLO your real superpower. My to-do list for the end of 2022 is somewhat specific, so to speak, as it is filled with tasks such as starlink, power generators, and donations to help my country survive the coming winter. However, there is still room on my list for classic tasks: buying gifts, cooking, and calling people I love.

- Andriy Tkachuk, the founder and CEO of MyLifeOrganized 

Your stress-free Christmas is not a magical gift, it is a real planning process. With realistic planning and some positive thinking, you can definitely feel fulfilled, find peace and joy during the holidays!

Continuing the topic of flexible task recurrence setup in MyLifeOrganized task manager, we would like to give you another example — a recurrence when at least one of the subtasks is completed. 

 

Suppose, you have the repeating task "Gym Workout". As subtasks you can add workouts for muscle groups: Chest and Shoulders, Back and Biceps, Chest and Triceps, Quads and Hamstrings.

 

Set the parent task to "Reset all tasks to uncompleted if all subtasks are completed" and "auto-recur when any subtask is completed":

 

Tip. Learn more about how to set up task recurrence. 

 

When you complete any subtask (you choose which one to complete), the next time you will be shown only the remaining three. Then two. And so on until you complete all types of training. After completing the last subtask, all workout options will be available again on the next iteration.

Tip. In our example, several training subtasks are visible at once and you can choose which one to perform. If you enable "subtasks in order" for the parent task, then only one next workout will be visible 🏋️‍♀️

 

A similar approach can be applied to writing blog articles, family weekend getaways, tidying up, and any other area. 

It often happens that you need to perform the same tasks and in the same sequence. See how you can show these tasks in your To-Do list in MyLifeOrganized. For example, every weekday:

1. Set the parent task to repeat every weekday
2. Enable the option "Automatically recur when all subtasks are completed". Learn more about task recurrence.

3. Enable "Subtasks in order"
4. Add subtasks

Dates and recurrences are NOT set for the subtasks, since they are supposed to inherit the parent task's dates.

With this setup, every day in To-Do there is a ready-made list of tasks in order. When all these tasks are completed, they are automatically shifted to the next weekday.

Tip. To have MLO show these tasks only during business hours, assign an @Office context that is open from 9:00 am to 6:00 pm on weekdays. Learn more.

 

The system you trust with your tasks needs to be stable and reliable. In the MyLifeOrganized task management app, we recommend setting up automatic backup and archiving so that you don't have to worry about such issues at all.

Why you need a backup

Sometimes there are situations in which data can be lost or corrupted. Most often this happens due to a device system failure or simply by negligence. But no matter what happens, with the help of the backup in MLO you can restore your data without much effort.

Automatic backup in desktop version

In the desktop version the backup option is enabled by default. With each "save" action, MLO creates one previous copy of the file, which you can open at any time in case of any problems with the main file. For more information on how to restore data from a backup, refer to this guide.

Thus, the standard backup saves the state of the file one step back. However, it does not allow you to return what you had a couple of days ago. To do this, you need to enable advanced backup.

Advanced backup in desktop version

For greater confidence in the safety of your data, we recommend enabling Advanced Backup. It allows you to keep several recent copies, as well as automatically create a backup file once a day / week / month.

You can find this option in Tools → Options → Backup.

Tip. Enable Advanced Backup even if you are using Cloud synchronization. Here is a simple example: a user accidentally deleted important tasks and closed MLO. This started the sync, and as a result, tasks were deleted from everywhere, from all synced devices. Now they can be restored only from a previous copy of the data file, that is, from a backup.

Backup in mobile version

In the mobile application, unlike the desktop, there is no automatic backup. Therefore, if you only use the mobile app, we recommend that you periodically back up your profile.

To create a backup (Pro version) go to Settings-> Back up Profile -> Create -> save this file locally or wherever you see fit.

What is Archive

You perform tasks day after day, and the profile grows, slowing down the application, cluttering the current view and creating discomfort. How to solve this problem? It's hard to manually find all the old completed tasks. In addition, you may not want to delete them completely, but leave them just in case or for reference. What is the optimal solution in these cases? Archive!

Archiving in MLO moves old completed tasks to another file, freeing up the current one and leaving them for other purposes in another profile.

Where and how to archive

If you use MLO on multiple devices that are synchronized with each other, then you should archive on only one device. Best on the desktop, because you can set up automatic archiving there:

1. Go to Tools → Options → AutoArchive.
2. Check AutoArchive every N days/day.
3. Configure the rest of the AutoArchive settings.
4. Click OK

Or, you can archive manually when you need it: just go to File -> Archive

In the mobile application (Pro version), the "Archive/Delete tasks" option can be found in the settings. See the video to learn more.

Navigation arrow

There is an arrow on the toolbar that helps you navigate a long list of tasks.

If the selected task is not visible on the screen, the arrow shows where it is currently in the list. If you tap the arrow in this state, it will find the selected task for you and bring you to that location:

Tap again — and the branch of the selected task will be collapsed. Tapping again will navigate to the parent task, which is often so needed.

Space to indent/outdent

You can create a new subtask by adding a space before the task name. You can also get back to a higher level using a space or backspace:

More options

• Pressing the task name expands/collapses the branch.
• Long-pressing the task name opens a local menu for editing properties. Copy&Paste operations are also located there:
  

In this article we do not explain how to use this functionality correctly, since there is no right or wrong way. But we try to convey the general idea of the Review functionality, so that you understand it and then decide whether you need to implement it in your task management system.

 

Define problem

While you are busy with the most urgent and important tasks, other tasks are constantly ignored, at least because you have not decided whether to do them at all. And if to do, then what exactly is needed for this. These are exactly the tasks (ideas, plans, and suspended projects) for which you should use the "Review" view.

Got a new Inbox item and don't know what to do with it next? Just ask yourself: can I delay making a decision? If yes, hide it in To-Do and add to Review. No need to set dates and reminders.

Set up and Use

For a task to appear in the Review, you need to set the corresponding property: 

 

For each task or group of tasks, you can customize a Review mode. You don’t have to go through the list from start to finish every week looking for something to put into action, as in the classic Getting Things Done. You can set the most suitable parameters.  

Your day may start with the views Active Actions and Review. If you see that it’s time to do the task from Review – make it active. If not, click "Mark Reviewed" to move the review to the next date (in the task list area or in the properties):

What and when to review

• Long-term goals (annual goals) should only be reviewed at the end of the year when you are doing strategic planning.
• Large purchases can be reviewed once a month to help you plan your budget for the next month. There is no need to review this list every week.
• Ideas for summer vacation can be set for review within a certain period, starting from the end of spring. There is no point in deciding on them in winter.
• Suspended projects that can be activated at any time are recommended to be added to the daily Review so that you can keep them under control.

Tip: If you're worried about forgetting to open Review, create a task like “Do my Friday task review”. Or just keep track of the task counter in the "Review” view.

Basic principles of using the Review

1. Do not keep in the same lists actionable items and undefined plans. Use Active Actions for the first, and Review for the second.

2. Do not lose a single worthwhile thought and idea. Note down everything you might need in the future and periodically review, asking the question: "Isn't it time to do this?"

3. Create clear criteria for the task to be placed in Review. Distinguish between a not yet started project and a rough idea from the "Someday / Maybe" folder.

4. Besides, you need to know how to deal with the reviewed task.

 

Tip: If you’ve decided to turn a task from Review into a to-do task, it is best to move it to the Inbox folder first. And then you can deal with it as with a new one: add properties (do not forget to uncheck the box for “hide in To-Do”), create subtasks, move to another folder, etc.

The Review functionality can help you keep your to-do list neat and up-to-date.

 

Suppose you have ten tasks in To-Do and you decide to put off one of them, for now. You can move the start to a later date, but you think there must be a way to simply hide this task from the list for a while. And here it is:

1. Set a flag for this task, which would mean it is postponed: 

Now it looks logical to set a filter not to show tasks with this flag in this view. But in this case, the task is at risk of being never completed, because it is removed from the list forever (unless you remove the flag).

Therefore, use a trick.

2. In the advanced filter add the rules which read as following:

Do not show tasks with this flag if they have changed in the last 2 days.

 

How it works

You click to set the flag (i.e. you change the task) — and the task disappears from the list. But in 2 days it will appear again and won't let you forget about it!

Tip: You can download this view here.

Do you use the Goals feature in MLO? If not yet, then this article is right for you. 

 

What is a Goal? 

The task you have planned to do this week is not necessarily the weekly goal. The weekly goal is what should ultimately lead you towards the goal of the month by the end of the month. And the goal of the month, accordingly, should be what by the end of the year will lead you to achieve the goals of the year. Such tasks should be set as week/month/year goals in Properties. For everything else it is enough to set a due date, importance and urgency. 

 

Ideally, if the tasks-goals form a large chain of tasks and projects, the implementation of which should lead you to results that are truly meaningful to you. 

 

Do I have to use the Goals? 

Of course not. Like all other features in MLO. You can organize your life in MLO without Goals and enjoy having everything under your control. But... It is important to give your daily actions meaning and purpose.  

 

Goals push you towards what you truly love and need: spend more time with family, travel, relax, acquire the necessary skills and get the desired experience. Based on the accomplished goals, you can determine the effectiveness of the past year, how full of events and memories it was.  

 

Goals help stay motivated when you realize that you’re doing something for a reason and not just randomly acting. One of the most useful habits is to periodically highlight such tasks (goals), separate them from your everyday actions and consciously spend your energy on their implementation. 

 

How to build a system of goals 

Below is an example of setting goals based on the popular Agile Results methodology. 

 

Use the Rule of 3: rather than get overwhelmed by your tasks, set 3 and only 3 outcomes for a timeframe – daily, weekly, monthly and yearly. 

 

1. Ask yourself: “What are my 3 goals for this year? Month? Week?" Set the week/month/year goal option in Properties for the corresponding tasks:  

 

2. Plan each day by asking the question: “What 3 outcomes do I want to achieve by the end of this day? Will they bring me closer to achieving higher-level goals (weekly, monthly, yearly). 

 

There is no specific option for daily goals in MLO, but you can use a star or flag for this - whatever you like. 

 

Here how our goals look in a hierarchical view:

3. To see the system of your goals, create a view: Starred + Goals. We’ve already done it, use the link below to download and import in your MLO file.

 

Download view

The view displays only tasks set as goals:

The top three starred tasks are the daily goals

Tip: Goals from different branches can be linked with dependencies. In the “Icons” column, you can see which of the goals have dependencies. Hovering the mouse over the dependency icon shows which task this goal depends on:

What else you should know about goals in MLO

Subtasks of the weekly goal inherit its properties. Why? A weekly goal can rarely be just an action - it is more ambitious, requires more effort and more focus this week. Most often, a weekly goal is a project, which is broken down into smaller subtasks. Inheritance helps to visually separate the actions that lead to this goal from the routine and daily activities (which usually get in the way of achieving the goals). In other words, the weekly goal is highlighted and given the highest priority for a steady and planned progress towards your top goal through the routine.

Good luck on achieving your goals!