Try some handy updates in our latest minor release for the MLO task management app for Android. These improvements are based on your feedback — thank you for sharing your thoughts! Here's what's new:

Edit Contexts directly with a long press

Editing context details while assigning it to a task got easier. Previously, updating a context required navigating to the "Contexts & Locations" screen after assigning it, which meant several extra steps. Now, simply long-press on the context in the list, and the edit screen will open. This lets you rename, adjust location details, or make other changes right on the spot.

 

Note: Deleting contexts remains available only from the main 'Contexts & Locations' screen (Main Menu > Contexts & Locations > 3-dot button > Select > choose contexts to delete).

Multiselect Toolbar now includes Contexts action

If contexts play a key role in your workflow and you often edit them in bulk for multiple tasks, see how you can configure your multiselect toolbar to show the “Contexts” option:

As you can see, it makes your path much shorter: 3-dot button > Multiselect > Select tasks > Contexts icon.

Note: The video above shows how you can open Multiselect Toolbar configuration with a long-tap. Alternatively, you can go to settings to configure Multiselect Toolbar. Go to Settings > General Settings > Toolbar menu configuration. 

 

Enhanced Multi Edit Contexts

Editing contexts for multiple tasks simultaneously now offers more flexibility, including the ability to clear all contexts from selected tasks.

 

In the Multi Edit Contexts screen, you’ll notice the options All / None allow you to easily clear or set all contexts.

Also, you'll see that a checkbox now has three states:

• Empty checkbox: None of the selected tasks have a context.
• Green checkmark: All selected tasks share the context.
• Grey dash: The selected tasks have different contexts.

 

Additional Benefit: When selecting multiple tasks with different contexts, you can check a new context, and it will be applied to all selected tasks in addition to their existing contexts—without replacing them.

Widget Improvement: Remembering the Last Parent Task

When adding a task via the MLO widget, it now remembers the last parent task you used. This way, if you frequently add new tasks to a specific folder (rather than Inbox), you no longer have to reselect it each time.

 

Note: You can also create multiple widgets: in one widget add tasks to one folder, in another widget add tasks to another folder. Each widget will remember the corresponding specific folder you used.

 

Voice Parsing Enhancement: Added importance, urgency, and effort

You can now include importance, urgency, and effort levels in tasks via voice commands. For example, you can say:

 

“Follow up with Tom on the new price list, importance 5, urgency 4, effort 1.”

 

MLO will automatically parse the input into task properties:

Note: You can use the voice input parsing functionality in Google Assistant widget, MLO widget/shortcut, or Actions in notifications. Here you can learn more about all possible ways of adding tasks by text or voice.

 

Search Panel Toggle

You can now add a toggle to always display the search panel in the main menu, making navigation faster. You can turn it ON in the main menu > Settings > General settings > Main menu settings > Always show search panel.

And more

• Added font underline color. You can find this option if you open the task properties > Formatting. 
• Bug Fix: Context groups are now sorted alphabetically, ignoring case.
• Bug Fix: Resolved issues with multiselect functionality on tablets.

We hope these updates make your workflow more efficient and enjoyable. Your feedback is invaluable in helping us enhance your favorite to-do app, so don’t hesitate to share your thoughts! You can reach out to us via email or leave a review on the Google Play Store. As a token of our appreciation, we’re offering a 1-mo free Cloud for your first review.

If your workflow requires managing identical actions across multiple projects, you've likely pondered the optimal way to organize them within the MyLifeOrganized to-do app. In this article, we've gathered key approaches to task organization based on insights from forums and your valuable feedback.

Each method has its advantages and disadvantages. While there is no one-size-fits-all solution, you can choose the method that best aligns with your accustomed workflow.

Scenario

Example: Onboarding New Employees.

Imagine an HR professional onboarding 10 new employees. While specific roles might have variations, most onboarding tasks are similar. Here's a sample project structure:

Project: Onboarding <Name>
Subtasks:

• Send a welcome email
• Schedule orientation session
• Prepare onboarding documents
• Assign a mentor
• Set up a new employee's computer
• Provide onboarding training
• Conduct a follow-up meeting
• ... and so on

Solutions

Option 1. Create 10 projects and duplicate subtasks in each of them.

Tip: Instead of regular duplication, use the "Create from template." feature. It adjusts task dates dynamically, maintaining scheduled intervals.

Pros: 

• Manage each project separately.
• Simple workflow without additional complexity.
• Track progress per person (enable 'Project completion' column).
  

 

Tip: Sequential task execution? Enable 'Subtasks in order' to keep your To-Do list concise.

Cons:

• If the overall work structure changes, the updates should be made in all 10 projects.
• Some tasks are performed in a bunch for several projects at once, and it is necessary to mark tasks completed in 10 different projects.

Tip: To see the task for all projects at once, use the text filter. As a result, all projects that have this task will be displayed (because the task names are the same for all projects).

 

• The views don't exactly display tasks nicely ('Send a welcome email' - who does it belong to?).

Tip:This can be solved by enabling project display in the settings:
On desktop: Tools > options > To-Do List format > Encode project name.
On mobile: Settings >Appearance >Props line > Date+Project.

Option 2: Create a list of actions with each person's name as subtasks.

Pros:

• Efficient batch processing. You can complete a task for all employees simultaneously if your workflow allows it.

Cons:

• Managing a large volume of tasks may lead to clutter within the list.
• There are still issues like displaying tasks in views without a parent.

Tip: Consider turning tasks into projects. This will let you see which task a person belongs to (as mentioned above).

• You can't see the progress of an individual employee.

 

 

Option 3. Create task list with contexts as employee names

How it works: 

When a task for a person is completed, remove their corresponding context.

Tip: Use the keyboard shortcut "Alt + L" to quickly check or uncheck multiple contexts (employees) at once.

Complete tasks when they no longer have any assigned contexts.

Pros:

• Flexible task structure adaptable to changing needs.
• Allows easy filtering of tasks by person using contexts.
• Batch actions for multiple employees.
• The “Active by Context” view provides a clear overview of remaining tasks for each person.

Cons:

• Removing contexts may be less intuitive compared to ticking checkboxes in standard checklists, requiring frequent context and filter adjustments.
• May not visually represent the onboarding process flow.

Option 4. Use contexts as an action.

How it Works:

• Create separate projects for each person being onboarded.
• Define contexts as the different stages of the onboarding process
• Assign relevant contexts to each onboarding task.
  
  

Contexts in this setup represent the current action required for the person. In the "Active by Context" view, you can drag and drop tasks between different actions.

Tip: Put a number before each context (e.g., '1. Send a welcome email', '2. Schedule orientation session') to have them sorted as expected.


Alternative Option: Contexts as a Checklist

You may also like to use contexts like a checklist:

1. Assign all onboarding task-related contexts to each employee project.
2. Use the keyboard shortcut "Alt + L" to quickly check or uncheck multiple contexts (task stages) for an employee.
3. Unchecked contexts represent completed tasks, while checked contexts indicate what's left to do.
4. When a new onboarding task arises, create a new context and assign it to all relevant employee projects.

Tip: Assign the same hotkey to all onboarding-related contexts to create a compact mini-list of contexts to choose from (see the screenshot below).

 

In the task note, you can add registration data, and other relevant information, keeping everything at hand.

Pros:

• Batch actions for multiple employees.
• Easy to filter tasks. The "Active by Context" view shows which tasks remain for each person.
• Flexible Workflow: Easily add, update, or remove contexts (stages) as your onboarding process evolves.
• Contexts allow you to add notes, set open/closed hours, and include them in groups.

Tip: Here you can learn more about contexts.

Cons:

• It may be unusual and uncomfortable to work with contexts and filters instead of ticking task checkboxes.
• Not suitable for managing dependencies between tasks.

Summary

We've explored four methods for organizing projects with similar tasks in MLO. Probably, most of our users prefer the first solution due to its simplicity and clear separation, allowing for straightforward progress tracking per project. However, it does require more maintenance when structural changes occur. On the other hand, the fourth solution is good for advanced users who are comfortable with contexts and filters. This method offers flexibility and efficiency by enabling batch actions and easy adaptation to evolving workflows.

We hope these methods help you find the best way to organize your tasks in MLO. Share your experiences and let us know what works best for you!

Even if there's no predefined setting for a specific scenario in the to-do app MyLifeOrganized, you can often create an effective workaround. Here's an example from a forum question.

Question: I have a task that I want to perform 2x per week, but only between May and October. I want this task to repeat yearly. I can't figure out ho to configure this task in the recurrence window.

Solution: There isn't a built-in feature for setting up such a yearly recurrence in MLO, but you can create the following workaround:

1. Set Weekly recurrence for your task:

• Set the task to recur weekly on the specific days (e.g., Monday and Friday).
• Set the start and due dates for the upcoming occurrence.

2. Set 'End date' to the last day you plan to perform this task in October (see the screenshot)

3. Create a parent task for this recurring task and name it something like "Set up recurring task for next year."

How it works: Every week, the task will appear on your To-Do list twice. When you complete the last occurrence in October, the recurring task will mark itself as complete. At that point, the parent task will become active, reminding you to reschedule the recurring task for the next year.

Do you have creative workarounds for managing tasks in MLO? Share them in the comments!

Question: Is it possible to display subtasks from projects, when only the top level items are flagged? I want to avoid having to flag each individual step under the project, in order to get it to show up in the view.

Challenge:  Enabling the normal flag filter may seem like a solution. But here's the catch:

• Cluttered View: It shows all flagged tasks, not just those within your projects.
• Subtasks not displayed: It doesn't display unflagged subtasks in flagged projects, requiring you to flag each one manually – a time-consuming hassle.

Solution: Hierarchy Filters to the rescue!

MyLifeOrganized personal task manager offers robust hierarchy filtering options that allow you to display tasks based on the parent or child task's status. There are several ways to achieve what we need.

 

Option 1. Using Child Items filter

1. In the filter by Flag, tick the required flag.
2. Open the view "All Tasks"
3. In the General section click "Config":



4. Click ‘Include child items’’

This will display all subtasks from projects where the top-level task is flagged. However, this view shows individual flagged tasks as well.

 

To avoid cluttering the view, use option 2.

Option 2. Using Parent Items filter

1. Discard any changes to the view to start from scratch.

 

2. In the Filter pane, open “General” and  click "Config".
3. Click 'Set parent filter'
4. Add your filter by flag.

 

5. Click Ok.

This should display exactly what you need:

Result: The view displays all levels of subtasks within projects where the top-level tasks are flagged, providing a clear and concise view.

Try the latest enhancements in our task management app for Android with our recent minor update.

New sorting options

Aligning with the desktop version, our Android app now supports the following sorting options: by Context, Project Completion %, Parent, Path, Folder Name, Top Level Folder, Top Level Project, Time, Last Reviewed.

To apply sorting to a view, open the main menu > Edit > select the view > Sort by.

Try again / Cancel buttons when adding a task by voice

If Google's speech-to-text conversion doesn't quite accurately capture your voice input, tap ‘Try again’ to retry. Or, tap ‘Cancel’ in case you just change your mind.

'To task' option when adding a task by voice

As shown in the video above, you can now use the "to <TaskName>" command to place your new task under a specific existing task – not just projects or folders.

Tip: For assigning tasks to projects or folders specifically, you can still use the existing voice commands "to <ProjectName>" and "to <FolderName>". Here you can check the supported syntax for voice input.

Task Preview in Search Results

As you may know, a quick tap on a search result takes you directly to the task in your list. But what if you just need a quick glimpse of the details?

Now, with a long tap on a task within a search result, you can preview the task details (and even edit them) without navigating away from your search results.

Prev/Next buttons when opening a task from a widget

When you tap a task from your widget, you now have Prev/Next buttons for navigating to the task above or below in the list. Same as inside the app itself.

Hide a group of views

Just like on desktop, you can now hide groups of views that you don't need to see on the Views Pane.

To hide a group of views, open Main menu > Edit > Tap the ‘eye’ icon next to the views group name.

Note: Since the ‘All tasks’ view is always visible, the group it belongs to will also remain visible at all times.


In addition to these enhancements, we've also fixed gesture bugs and a few other issues. Check it out!

Our brain is an amazingly intelligent tool capable of rationally prioritizing tasks. However, even the most organized of us sometimes get bogged down in the details. The built-in smart to-do list system in MyLifeOrganized can be your great assistant, calculating priorities for you. Let's see how it works.

Importance in MyLifeOrganized

The concept of importance is familiar to most people from the Eisenhower Matrix, where all tasks are divided into important and urgent. When applied to simple linear lists, this approach can be used and it will show correct results.

But what if there are many projects with subtasks, goals, recurring and one-time tasks? When all this is structured in a task tree with unlimited levels of nesting?

In this case, an effective way to determine priority tasks can be the approach used in the task management app for Windows.

The essence of this approach is that the importance of each task is determined directly for the "parent" task, project, or folder in which this task is located. In the case of using a large number of nesting levels, the importance for the final task, like a snowball, either accumulates or decreases along the chain. See the example below.

Suppose, we have a project called "Mountain Trip". In order to go on this trip, we need to buy tickets, get insurance, and pack our things. At this level, the most important task will be to buy tickets.

The task "Packing" will have the lowest priority. This is not because we don't need to pack our things. It's because even if we forget something, the trip will still happen.

However, “Packing” can have a subtask with the highest priority. For example, "Take glasses" is really important if you have poor eyesight and can't see without glasses.

If we switch to the To-Do tab, we will see the tasks in this order:

• "Book tickets" is at the top of the list because the task itself has a max priority + its parent has a high priority.
• Next come tasks from the "Bookings & Documents" branch, which have normal priority, but the parent task has a high priority.
• then the important task "Take glasses" from the not so important task branch "Packing".
• and so on.
   

As you can see, the importance property affects the order in which the task will be displayed in To-Do. This way you can see which task needs to be done first.

 

Tip. To set a round value for importance/urgency in the app for Windows, activate the slider and press 1, 2, 3, 4, or 5 on the keyboard, which corresponds to the values 0, 50, 100, 150, and 200. 

Alternatively: Right-click on the slider and select a value from the drop-down list.

Other factors that affect priority

The overall priority of a task depends on many factors, such as Weekly Goal, Due and Start dates, Importance, and Urgency. Among these parameters, Importance takes the leading position.

In the menu Tools -> Options, you can find settings to set the influence of Weekly Goal, Due and Start dates, Importance, and Urgency factors individually. The higher you set the weight of the dates factors, the more the dates will affect the ordering of the list.

Give it a try and keep in mind that the key to high productivity is to consistently focus on your priority tasks.

When managing tasks, it's crucial to ensure that all relevant details are assigned and nothing falls through the cracks. Checklist is a good tool for achieving this level of organization in the task manager MyLifeOrganized.

A checklist helps to make sure that:

• all delegated tasks have a due date
• all active tasks have context
• all big tasks are broken down into next actions.
• etc.

 

To implement this approach, consider creating views that check tasks based on different conditions. For instance, the following view displays tasks flagged 'Delegated' that are missing a due date:

 

 

Once the due date is assigned, the list automatically clears in this view, providing a visual cue that nothing has been overlooked.

 

How to set up the view

For the view from our example, you need to enable in the settings:

1. Filter by the flag "Delegated"
2. Additional filter: Due Date does not exist

 

 

For added convenience, consider enabling a counter for this view, counting all tasks with subtasks but without folders.

Tip. You can also add the "Control" tab, as illustrated above. In this tab, it is convenient to switch between control-related views. Activate the Show counter option for this tab, providing a quick overview of tasks requiring attention.

By following these steps, you'll streamline your planning process and ensure that no task slips through the cracks. Enjoy the peace of mind that comes with a well-organized and comprehensive task management system!

MLO 4 task manager for Android is getting even better! In our latest update, we have addressed several minor but impactful enhancements that you requested. We are always listening to your feedback, so please keep it coming! 

 

Here's a look at what's new.

 

Show Project prefix

This was one of the most popular requests. Now, you can show a project in the task name for the tasks in non-hierarchical views. You can find this option in Settings > Appearance >  Add project name to task title.

Improved Move To screen

When selecting where you want to move a task to, you can now open the view to easily find the destination task.

Multiselect toolbar configuration

You can now configure the actions available for multiselect. Go to Settings > General Settings > Toolbar menu configuration. 

 

Or, just enable multiselect mode and long tap a blank area - this will also bring you to the Multiselect toolbar configuration screen.

Review action for Multiselect toolbar

As you can see in the image above, we've added Collapse all, Expand all, and Review options to the multiselect. So now, you can mark several tasks as reviewed all at once.

Tip: Wondering how to use Review functionality? Check out the article.

Select all tasks in group in Multiselect mode

In views where tasks are grouped, you can now easily select all tasks in the group just by selecting the group.

Improved Nearby view

If you select a task in the Nearby view and switch to the map, you'll see the corresponding context selected. 

We’ve also added an option to choose distance units (km / miles) for the radius, you can find it here: Settings-> Nearby-> Distance Units.

Assigning contexts

If you need to create a new context, you no longer need to scroll to the very bottom of the context list. Simply pull down to open the search bar, enter your context, and click Save. The context will be created and assigned to the task. This is very handy, just try!

 

Improved Date selection

By long pressing the calendar icon, you can set both the start and end dates at once. Now the date picker also allows you to enter the start date of a task and press Ok without assigning a due date.

 

Tip: If you want to change the date without having to press Ok to confirm, disable this option in Settings> General Settings > Quick Date Selection > Changing dates requires Ok click.

 

Recurrence and Reminder on start/due screen

We've consolidated date-related properties on one screen for your convenience. Access recurrence and reminder settings for tasks directly from the Start/Due screen.

 

In this update we've also added support for the foldable Android devices.

We hope you enjoy the new update! Please keep sharing your feedback with us so we can continue to improve your favorite to-do app. You can share your thoughts and suggestions with us by emailing us or by leaving a review on the Google Play Store. And don’t forget that we offer a 1-mo free Cloud for your first review.

Question: I have a task that re-occurs every 4 days. Is there a way to set a reminder the day before each time and on the due date?

Solution: Reminder follows the recurrence pattern you set for the task. It works the same on desktop and mobile. It is most convenient to set it up on the desktop computer and synchronize the changes with the mobile app.

 

 

Adding a single reminder

For example, you set a recurrence every 4 days, starting tomorrow. For the reminder to go off the day before the recurrence, you need to set the reminder for today:

Tip: Enable "Next Alert Time" column to see when the next time the reminder will go off.

Once the reminder goes off, click to dismiss it. Tomorrow when you complete a task, you will see that the next reminder is updated to one day before the next occurrence.  

Adding a second reminder

There is no way to set multiple reminders for a task, but there is a workaround. You can add a subtask to the recurring task and set a reminder for it on the due date.

Also, for the parent recurring task enable "automatically recur when all subtasks are completed". Here is a screenshot of the settings:

The subtask is what you will see in To-Do. Once you complete it or its parent task, it will be switched to the next recurrence keeping the reminders: the first reminder one day before and the second on the due date.

Tip: Learn more about recurring tasks in task management app MyLifeOrganized. 

You can now change open/closed hours for contexts on Android!

How it works: A context can be open or closed at certain time. For example, the context '@Office' can be open on weekdays from 9 am to 6 pm. The rest of the time the '@Office' tasks will be hidden in To-Do. So you won’t be distracted by office routine on your weekend.

To configure, go to the main menu -> Contexts and Location -> Select a context -> Open hours.

More about contexts here. 

Make the season more enjoyable by stopping stress in its tracks with the tips from MyLifeOrganized users. 

Christmas is a time of the year we all love… or hate? Many researchers tell us the disturbing truth about the Christmas season. Searching for the perfect gifts, making travel plans, hosting and attending parties, organising family events, as well as dealing with nosy relatives you haven't seen for months, — all of that under pressure of wrapping up projects at work and meeting end-of-year deadlines. Balancing all this can easily make you feel burnt out. 

Some stress roots from feeling like you have not achieved enough in the year, some from financial pressure from overspending, as well as frequent end-year meetings and drinking sessions. 

Recognize yourself? You are not alone in your totally justifiable Grinchy mood. But keeping up with all the commitments doesn’t have to drain you of your holiday cheer. Users of the MyLifeOrganized to-do app highlight five simple but effective ways to prepare for a stress-less Christmas season. 

1. Plan ahead

Having a global vision of the year ahead is essential. Organising all your projects, tasks and ideas into one tree gives you a big picture that clearly shows you in which directions you should go. 

The hierarchical list is easy to navigate and zoom into

MLO features unlimited Outline depth, allowing for splitting big tasks into smaller-actionable items. The hierarchical list is easy to navigate and zoom/focus into. MLO is structured to integrate and segregate home life and professional life in one application. It’s brilliant. The GUI is excellent too. 

- D Byrd, MLO user 

MLO’s real strength is its ability to simultaneously break tasks down into tree form and cross reference items with who, what, where, why,..... and any other context that is important to you

- Nick, MLO User

Based on your input, MLO then automatically builds a smart list of action items that demand your urgent attention based on the properties you specified: due dates, contexts, dependencies, and other. This way, while planning, use Outline, and when doing, use a simple To-Do list. 

2. Set goals 

Goals help stay motivated when you realize that you’re doing something for a reason and not just randomly acting. It’s easy to mark such tasks as goals, separate them from your everyday actions and consciously spend your energy on their implementation. 

Even build your system of goals, where a weekly goal is what should ultimately lead you towards the goal of the month, and then that monthly goal to the goal of the year. 

You can use the Rule of Three from the Agile Results methodology: rather than get overwhelmed by your tasks, set 3 and only 3 outcomes for a timeframe – daily, weekly, monthly and yearly. 

Focus on three goals daily, weekly, monthly and yearly

3. Review 

MyLifeOrganized has the special Review feature that allows you to get a list of tasks you want to review periodically. This is especially necessary when troubleshooting things that slow down your progress. Or determining where you need to change the way you perform tasks, reprioritize subtasks or redo the whole approach. 

Also, it is good to review tasks (ideas, plans, and paused projects) that are constantly ignored while you are busy doing the most urgent and important things. 

Got a new Inbox item and don't know what to do with it next? Just ask yourself: can I postpone making a decision? If so, hide it in "To Do" and add it to "Review." No need to set dates or reminders.

4. Set task dependencies 

Multitasking is a myth, as multiple studies have confirmed. People who think they can split their attention between multiple tasks at once aren’t actually getting more done. In fact, they’re doing less and worse, getting more stressed out. 

Don’t worry about tasks that you can't do without completing others. With the Dependency option you can temporarily block tasks and projects that you can’t actually do now. Once you complete the current task, this will immediately unlock the next ones and automatically update your to-do list. 

5. Build habits with recurring tasks 

One more important point in fighting procrastination is to turn repeating tasks into habits. Check your Inbox every morning, do exercise for 15 minutes during your break, read/study for at least 30 minutes per day, etc. MLO offers extremely flexible settings and prevents you from forgetting or neglecting such things. 

After all, MLO was created to make life easier and minimise annoying routine stress. 

My perfect Christmas starts early, in September, when me and the team start polishing our very anticipated gifts for customers. It’s our tradition to release a new major version before Christmas. And this year, despite all the hardship the war has brought to our lives in Ukraine, we're working hard to release a new desktop version and to make planning with MLO your real superpower. My to-do list for the end of 2022 is somewhat specific, so to speak, as it is filled with tasks such as starlink, power generators, and donations to help my country survive the coming winter. However, there is still room on my list for classic tasks: buying gifts, cooking, and calling people I love.

- Andriy Tkachuk, the founder and CEO of MyLifeOrganized 

Your stress-free Christmas is not a magical gift, it is a real planning process. With realistic planning and some positive thinking, you can definitely feel fulfilled, find peace and joy during the holidays!

Continuing the topic of flexible task recurrence setup in MyLifeOrganized task manager, we would like to give you another example — a recurrence when at least one of the subtasks is completed. 

 

Suppose, you have the repeating task "Gym Workout". As subtasks you can add workouts for muscle groups: Chest and Shoulders, Back and Biceps, Chest and Triceps, Quads and Hamstrings.

 

Set the parent task to "Reset all tasks to uncompleted if all subtasks are completed" and "auto-recur when any subtask is completed":

 

Tip. Learn more about how to set up task recurrence. 

 

When you complete any subtask (you choose which one to complete), the next time you will be shown only the remaining three. Then two. And so on until you complete all types of training. After completing the last subtask, all workout options will be available again on the next iteration.

Tip. In our example, several training subtasks are visible at once and you can choose which one to perform. If you enable "subtasks in order" for the parent task, then only one next workout will be visible 🏋️‍♀️

 

A similar approach can be applied to writing blog articles, family weekend getaways, tidying up, and any other area. 

It often happens that you need to perform the same tasks and in the same sequence. See how you can show these tasks in your To-Do list in MyLifeOrganized. For example, every weekday:

1. Set the parent task to repeat every weekday
2. Enable the option "Automatically recur when all subtasks are completed". Learn more about task recurrence.

3. Enable "Subtasks in order"
4. Add subtasks

Dates and recurrences are NOT set for the subtasks, since they are supposed to inherit the parent task's dates.

With this setup, every day in To-Do there is a ready-made list of tasks in order. When all these tasks are completed, they are automatically shifted to the next weekday.

Tip. To have MLO show these tasks only during business hours, assign an @Office context that is open from 9:00 am to 6:00 pm on weekdays. Learn more.