MLO 4 for Android offers a simple solution for creating typical projects. Suppose, you're going on a vacation. Instead of recreating all...

MLO 4 for Android offers a simple solution for creating typical projects. Suppose, you're going on a vacation. Instead of recreating all tasks from scratch, use the option 'Create from template' which you can find in the bottom toolbar.


It allows you to create a task or a whole project based on an existing branch. Unlike standard duplication, this functionality shifts dates to the actual ones, while keeping the intervals for the set dates. 


How to create from a template

1. In the task list, select where you want to create a new project and tap 'Create from template' in the bottom toolbar.



2. Select the task you want to use as a template and tap Create. In our example, we selected last year's task 'Trip to Asia':



3. In the pop-up dialog, select the anchor task from the template, select the type of date you want to move (Due, Start, Reminder, Review) and set a new date for it.


The anchor task is usually the task around which the project is organized. It can be the product release date or start of the vacation leave. After creating a project from a template, the date of the anchor task will move to the new selected date,and the dates of other tasks in the selected branch will be also shifted keeping the interval with the anchor task. Thus, you get a new project with all its subtasks, the dates of which are shifted relative to the date of the new project.

 



You choose the anchor task yourself. By default, the anchor task is the task which has the Start/Due/Reminder/Next Review date, and this date is the earliest in the selected branch. In our example, the task 'Request a vacation leave' was the earliest task in last year’s vacation planning. MLO defined this task as a anchor task and suggested the new Due date (Today) which you can change.

 

4. Add a new name to the task created from the template

 

 

Done!


What it does

The anchor task 'Request a vacation leave' is set for Today, other related tasks start next week, and the trip itself starts in a month — all dates in the branch have been updated, the intervals have been kept in accordance with the template.


Other task properties that have also been updated

  • Dates of Recurring tasks

Note: If you selected the date which does not match the recurrence pattern of the anchor task, you will be prompted to change the anchor task date.

 If the selected anchor task has recurring subtasks and they cannot be shifted to the new date keeping the interval, then they are shifted to the closest date and the corresponding warning is displayed.
 

  • Reminders
Note: Dismissed reminders from the template will be reopened and set to the new relative date in the created project.
 
  • Dates of Reviews
  • Dates of creation, modification and completion of tasks
  • Date when the task was starred

Note: Dates are shifted relative to the Due date of the anchor task, if it is set. If the Due date was not set, then the dates are shifted relative to the date that is the earliest from the Start date / Reminder / Next Review.


Usage Tips

We advise you to mark template tasks with a special tag/context/caption to quickly find them in the task list. You can then use it to filter tasks in the dialog for selecting a template on the "All tasks" screen:

 


In addition, the dialog for selecting a template task retains its last state. That is, next time it will show the tasks already filtered by the word "template".  All you have to do is choose the one you want.


Today we’re delighted to announce that the public beta testing is finally over and the new Feature Pack 4 for Android is officially released...



Today we’re delighted to announce that the public beta testing is finally over and the new Feature Pack 4 for Android is officially released! It is available on Google Play and on our website.

The new version is packed with many enhancements, new capabilities for even deeper customization and quick interactions. 


 What's new in MLO Feature Pack 4

  • Swipe Actions
  • Advanced Recurrence
  • Task Formatting
  • App Shortcuts
  • Intelligent Actions
  • Intelligent actions based on task content (call phone, show location, open an URL)
  • Adding contacts to notes
  • Input parsing button for creating tasks in outline, widget or shortcut
  • Task templates
  • Undo/redo description
    ...and many more


Watch a short overview of the new feature pack: 


 


How to get MLO Feature Pack 4

You can download the new version from our website or Google Play. The new Feature Pack is completely free for the first 15 days for existing MLO users (21 days for new users). To use the new features after this period you’ll need to proceed with the paid upgrade. Upgrade is already possible on our website and Google Play.



And don’t worry, all the Pro features from your previous purchases stay with you regardless of whether you decide to get the new package or not. Please find more info on our website.


Thank you for your support!

This update is one more step toward a more useful, more consistent, and more reliable app across platforms. We love what we've done, hope you will too!


Special thanks to our Beta team for helping us with this release, especially the "old guard" who always bring the best ideas and the most honest feedback.


We will continue developing and updating features for Android, based on your feedback. So, you are always welcome to comment here, or on our social media.


Thank you for being with MLO!

Navigation arrow There is an arrow on the toolbar that helps you navigate a long list of tasks. If the selected task is not visible on the s...



Navigation arrow

There is an arrow on the toolbar that helps you navigate a long list of tasks.

If the selected task is not visible on the screen, the arrow shows where it is currently in the list. If you tap the arrow in this state, it will find the selected task for you and bring you to that location:


Tap again and the branch of the selected task will be collapsed. Tapping again will navigate to the parent task, which is often so needed.

Space to indent/outdent

You can create a new subtask by adding a space before the task name. You can also get back to a higher level using a space or backspace:



More options

  • Pressing the task name expands/collapses the branch.
  • Long-pressing the task name opens a local menu for editing properties. Copy&Paste operations are also located there:


In this post we'd like to briefly describe the difference between Tab and View, so that you do not get confused by them and do not lose ...

In this post we'd like to briefly describe the difference between Tab and View, so that you do not get confused by them and do not lose the desired to-do list, for example, if you accidentally closed the tab.

Definition

| View is a set of filters applied to the list of tasks. The available Views are displayed on the left.

 





| Tabs (or Workspaces) are displayed at the top. Tab is a page that displays:

  • the selected view,
  • highlighted tasks,
  • zoom
  • other additional settings for the task list.

 

Tabs allow you to quickly switch between different task lists and their parts. In one tab, you can zoom into the current project, in another open a view with tasks for this week.


Tip. For more information on views and tabs, refer to our User Guide.

Saving changes to the task list

When you change the filtering parameters (for example, set filters by context), the changes are made in just the tab where you were working. These changes are "retained" there, but not saved. "Retained" in this case means that you can close MLO and even turn off your computer without risk of losing them. When you eventually restart MLO, your tab will still be there and it will still have the changes (still not saved) to your view. But if you close the tab, and then want to get back to it, you will have to re-add all the necessary filters to the basic view.

Therefore, if you want to use your own set of filters in the future, you should save it as a new view:

 


After any future changes to the view, you can return it to its original state ("Discard changes" button).

 

Tip: A view that has changes is marked with an asterisk next to the name (as in the screenshot above). If there is no asterisk, then you have an unmodified saved version of the view open.

In this article we do not explain how to use this functionality correctly, since there is no right or wrong way. But we try to convey the ge...

Designed by Freepik http://www.freepik.com


In this article we do not explain how to use this functionality correctly, since there is no right or wrong way. But we try to convey the general idea of the Review functionality, so that you understand it and then decide whether you need to implement it in your task management system.

 

Define problem

While you are busy with the most urgent and important tasks, other tasks are constantly ignored, at least because you have not decided whether to do them at all. And if to do, then what exactly is needed for this. These are exactly the tasks (ideas, plans, and suspended projects) for which you should use the "Review" view.

Got a new Inbox item and don't know what to do with it next? Just ask yourself: can I delay making a decision? If yes, hide it in To-Do and add to Review. No need to set dates and reminders.

Set up and Use

For a task to appear in the Review, you need to set the corresponding property: 
 

For each task or group of tasks, you can customize a Review mode. You don’t have to go through the list from start to finish every week looking for something to put into action, as in the classic Getting Things Done. You can set the most suitable parameters.  

Your day may start with the views Active Actions and Review. If you see that it’s time to do the task from Review – make it active. If not, click "Mark Reviewed" to move the review to the next date (in the task list area or in the properties):


What and when to review

  • Long-term goals (annual goals) should only be reviewed at the end of the year when you are doing strategic planning.
  • Large purchases can be reviewed once a month to help you plan your budget for the next month. There is no need to review this list every week.
  • Ideas for summer vacation can be set for review within a certain period, starting from the end of spring. There is no point in deciding on them in winter.
  • Suspended projects that can be activated at any time are recommended to be added to the daily Review so that you can keep them under control.
Tip: If you're worried about forgetting to open Review, create a task like “Do my Friday task review”. Or just keep track of the task counter in the "Review” view.

Basic principles of using the Review

1. Do not keep in the same lists actionable items and undefined plans. Use Active Actions for the first, and Review for the second.

2. Do not lose a single worthwhile thought and idea. Note down everything you might need in the future and periodically review, asking the question: "Isn't it time to do this?"

3. Create clear criteria for the task to be placed in Review. Distinguish between a not yet started project and a rough idea from the "Someday / Maybe" folder.

4. Besides, you need to know how to deal with the reviewed task.
 
Tip: If you’ve decided to turn a task from Review into a to-do task, it is best to move it to the Inbox folder first. And then you can deal with it as with a new one: add properties (do not forget to uncheck the box for “hide in To-Do”), create subtasks, move to another folder, etc.

The Review functionality can help you keep your to-do list neat and up-to-date.
 

  The holidays are fast approaching, and it's perfect time to press pause on projects and make space to do what feels right to you to re...

 


The holidays are fast approaching, and it's perfect time to press pause on projects and make space to do what feels right to you to recharge. You deserve some time off — enjoy it!


We look forward to 2021 with enthusiasm. We've been working on a lot of great things that we're excited to share with you in 2021, so stay tuned!