When you are working on lots of different things, it is nice to get an overview of everything you have to do. In the new version of our  to-...

When you are working on lots of different things, it is nice to get an overview of everything you have to do. In the new version of our to-do app for Windows it is possible to display multiple views in one window. Without constantly adjusting it after re-starting the app!


You can see the hierarchical Outline and simple To-Do side by side, drag&drop tasks from Inbox to where they should be in a hierarchy, track projects and see high-level goals, and more. Dashboards help you stay updated on what is happening in multiple views, and they are especially handy if you use multiple screens. 


How to create a Dashboard

To create a new dashboard go to menu View → New Dashboard:



A new dashboard opens in Edit mode. Here you can click to add more columns and rows and change the view displayed. 




In dashboards you can display any view from your list of views. If you need to add filters to tasks, hide/show completed tasks, you can do it in the main MLO window, save that view and the changes will be reflected in the view in the dashboard. 


Manage Dashboards

You can find all your dashboards in menu View → Manage dashboards. Click the ‘eye’ icon next to the dashboard(s) you want to open. 


Assign hotkey 

You can assign hotkeys to a dashboard to quickly open it.  



Tip. If you want your dashboards to open immediately when you start MLO, just don't close them when you exit the program. Close the program window.


Add new task

Use hotkeys if you need to add a new task (Ctrl N) and subtasks (Shift Ctrl N) in a view inside the dashboard.


Drag&Drop tasks between views

You would typically need it for moving tasks out of Inbox. Just select the tasks and drag&drop them to the required position in your list. 




Double-click to switch to the main window* 

 If you double-click a task in the dashboard, it will bring you to the main window where you can view and edit all its properties. 


*This feature is already implemented in the private beta, and will be available in the public version soon. 



Use cases

As with most other features in MLO, you can tweak and tune dashboards to what you need. We’ve collected some feedback to give you more ideas on how you can use dashboards:




Calendar Dashboard

Another use case shared by our user Andrei is the "Calendar dashboard." The idea is to display tasks for each day of the week in a column, like this:

Tip. If you want to add several columns full-height to a dashboard that already has rows, just create another dashboard and place next to the first one. 


Kanban board

You can also create a Kanban board using dashboards. They weren't designed for that, so this was a nice surprise to us from our beta testers!


No magic here though. You definitely need to take some time to set up the views you want to open in each column, but then the dashboard works pretty well. You can move tasks from one column to another by dragging & dropping them to the group name - the corresponding flag will be assigned automatically. 


Here is our example on how to manage the “Kitchen Project”. The view in the columns “ToDo”, “Doing” and “Waiting” shows tasks filtered by flag. “Done” shows completed tasks, and “Backlog” shows tasks that have no flag.


Tip. For your convenience, we've saved this configuration. You can download it, and import the views, flags and dashboard to your data file in MLO:

  • To import views right-click in the Views pane→ Import  Select the .mfv file. 
  • To import flags go to menu File → Import  Select the .xml file → Open → Select  'Flags'.
  • To import a dashboard go to menu File → Import Select the .xml file → Open → Select  'Dashboards'. 


Another example of using Kanban is managing the delegated tasks: the first view - John's tasks, second view - Mathew's tasks, etc.


Eisenhower matrix

Similarly, you can create a dashboard that displays the urgent-important matrix, four quadrants. This tool helps you divide your tasks into four categories: the tasks you'll do first, the tasks you'll schedule for later, the tasks you'll delegate, and the tasks you'll declutter.




In our example, we used the following filters:
  • Important are tasks with importance more than normal
  • Urgent are tasks with a due date tomorrow or before. 

Tip. For your convenience, we've saved this configuration. You can download it, and import the views and dashboard to your data file in MLO:

  • To import views right-click in the Views pane→ Import  Select the .mfv file. 
  • To import a dashboard go to menu File → Import → Select the .xml file → Open → Select  'Dashboards'. 

We are sure there are many other ways of using dashboards. Feel free to share your findings in the comments!


Another short post from me on Medium about life and work during the war. Your support gives strength and energy. Thank you! Andriy  Read m...



Another short post from me on Medium about life and work during the war. Your support gives strength and energy. Thank you!


Andriy 


We really wanted to end this stressful and extremely grueling year with something joyful - and voila! We are happy to announce that the MLO ...




We really wanted to end this stressful and extremely grueling year with something joyful - and voila! We are happy to announce that the MLO 6 Windows Public Beta is available now! This means you can try out the Dark Theme, Dashboards, and many other features right now. 



Thank you very much for your trust and support ❤️ If you are looking for a way to support us even more, we invite you to join our Gold club. You can learn more by the link above. 


Happy holidays and best wishes for the coming year! 🎄

Make the season more enjoyable by stopping stress in its tracks with the tips from MyLifeOrganized users.  Christmas is a time of the year...

Make the season more enjoyable by stopping stress in its tracks with the tips from MyLifeOrganized users. 

Christmas is a time of the year we all love… or hate? Many researchers tell us the disturbing truth about the Christmas season. Searching for the perfect gifts, making travel plans, hosting and attending parties, organising family events, as well as dealing with nosy relatives you haven't seen for months, — all of that under pressure of wrapping up projects at work and meeting end-of-year deadlines. Balancing all this can easily make you feel burnt out. 

Some stress roots from feeling like you have not achieved enough in the year, some from financial pressure from overspending, as well as frequent end-year meetings and drinking sessions. 

Recognize yourself? You are not alone in your totally justifiable Grinchy mood. But keeping up with all the commitments doesn’t have to drain you of your holiday cheer. Users of the MyLifeOrganized to-do app highlight five simple but effective ways to prepare for a stress-less Christmas season. 

1. Plan ahead

Having a global vision of the year ahead is essential. Organising all your projects, tasks and ideas into one tree gives you a big picture that clearly shows you in which directions you should go. 

The hierarchical list is easy to navigate and zoom into
The hierarchical list is easy to navigate and zoom into
MLO features unlimited Outline depth, allowing for splitting big tasks into smaller-actionable items. The hierarchical list is easy to navigate and zoom/focus into. MLO is structured to integrate and segregate home life and professional life in one application. It’s brilliant. The GUI is excellent too. 
- D Byrd, MLO user 
MLO’s real strength is its ability to simultaneously break tasks down into tree form and cross reference items with who, what, where, why,..... and any other context that is important to you
- Nick, MLO User

Based on your input, MLO then automatically builds a smart list of action items that demand your urgent attention based on the properties you specified: due dates, contexts, dependencies, and other. This way, while planning, use Outline, and when doing, use a simple To-Do list. 

2. Set goals 

Goals help stay motivated when you realize that you’re doing something for a reason and not just randomly acting. It’s easy to mark such tasks as goals, separate them from your everyday actions and consciously spend your energy on their implementation. 

Even build your system of goals, where a weekly goal is what should ultimately lead you towards the goal of the month, and then that monthly goal to the goal of the year. 

You can use the Rule of Three from the Agile Results methodology: rather than get overwhelmed by your tasks, set 3 and only 3 outcomes for a timeframe – daily, weekly, monthly and yearly. 

Focus on three goals daily, weekly, monthly and yearly.
Focus on three goals daily, weekly, monthly and yearly

3. Review 

MyLifeOrganized has the special Review feature that allows you to get a list of tasks you want to review periodically. This is especially necessary when troubleshooting things that slow down your progress. Or determining where you need to change the way you perform tasks, reprioritize subtasks or redo the whole approach. 

Also, it is good to review tasks (ideas, plans, and paused projects) that are constantly ignored while you are busy doing the most urgent and important things. 

Got a new Inbox item and don't know what to do with it next? Just ask yourself: can I postpone making a decision? If so, hide it in "To Do" and add it to "Review." No need to set dates or reminders.

4. Set task dependencies 


Multitasking is a myth, as multiple studies have confirmed. People who think they can split their attention between multiple tasks at once aren’t actually getting more done. In fact, they’re doing less and worse, getting more stressed out. 

Don’t worry about tasks that you can't do without completing others. With the Dependency option you can temporarily block tasks and projects that you can’t actually do now. Once you complete the current task, this will immediately unlock the next ones and automatically update your to-do list. 

5. Build habits with recurring tasks 

One more important point in fighting procrastination is to turn repeating tasks into habits. Check your Inbox every morning, do exercise for 15 minutes during your break, read/study for at least 30 minutes per day, etc. MLO offers extremely flexible settings and prevents you from forgetting or neglecting such things. 

After all, MLO was created to make life easier and minimise annoying routine stress. 
My perfect Christmas starts early, in September, when me and the team start polishing our very anticipated gifts for customers. It’s our tradition to release a new major version before Christmas. And this year, despite all the hardship the war has brought to our lives in Ukraine, we're working hard to release a new desktop version and to make planning with MLO your real superpower. My to-do list for the end of 2022 is somewhat specific, so to speak, as it is filled with tasks such as starlink, power generators, and donations to help my country survive the coming winter. However, there is still room on my list for classic tasks: buying gifts, cooking, and calling people I love.
- Andriy Tkachuk, the founder and CEO of MyLifeOrganized 

Your stress-free Christmas is not a magical gift, it is a real planning process. With realistic planning and some positive thinking, you can definitely feel fulfilled, find peace and joy during the holidays!

Who would have thought that the new version 6 would become a child of war? Today we have to face things that could not be imagined before. I...

Who would have thought that the new version 6 would become a child of war? Today we have to face things that could not be imagined before. I even started writing about it on Medium. Maybe this is how people become writers, we'll see...


Andriy 


Current times have been and continue to be challenging and unpredictable. Our team continues to work on your favorite task management app i...


Current times have been and continue to be challenging and unpredictable. Our team continues to work on your favorite task management app in Ukraine during the war. We gain incredible experience in staying sane and productive. 


Like our whole country, we are struggling to live a normal life on top of the crisis, suffering from everyday blackouts, sleepless nights, constant stress, and anxiety. Yet, while coming through all this our team stays on top of productivity and keeps going forward.  The only mystery receipt hidden behind our high performance is the ORGANIZED ROUTINE!


We found that following a daily routine is the best way to deal with all the hardships the war has brought. The main problem was to focus on something, as 60% of the time was lost on doomscrolling the news feed. Later we realized that instead of dwelling on the problems we can’t resolve, we should focus on what we can actually do. This makes us at least a little happier.


The MLO app has always been at hand. It helped us to plan and control our actions, and most of all to concentrate. We re-discovered the MLO key features once again. The app has all the necessary tools for staying focused and efficient no matter what. The top 3 useful features we can highlight:


Subtasks in order

Doing one task at a time is the key to progress. In MLO the next task can only appear after you complete the current one. You feel relieved, and To-Do list does not look overloaded.


Dependencies

Dependency allows you to build non-linear schemes of projects. Thus the completion of one task has an impact on other projects, and not only opens access to the next task on its branch.


Some of our personal tasks are now put on hold. We and our tasks are expecting the time when the war is over and simple things like travels are back again.


Repeating Tasks

Setting up Repeating Tasks helps to turn routine actions into habits, and not to forget or neglect them.


Following this simple strategy is bringing us closer to our current goal - the release of MyLifeOrganized 6 for Windows! It will be out very soon and will include even more options for keeping things under control. Imagine the Dashboard that will let you see a big picture. Track how all your projects are doing and what task needs your immediate attention. This way you won’t miss a thing.


We are very proud to be working on such an essential product for people's peace of mind. Hard to believe, but the new version will be even more useful. Stay tuned!