A text tag serves as one of the ways to classify tasks in MLO, along with contexts and flags. Its advantage is the ease of typing — you ...



A text tag serves as one of the ways to classify tasks in MLO, along with contexts and flags. Its advantage is the ease of typing — you can text everything that comes to mind at the moment. Text tags are meant to be more temporary and immediate in contrast to contexts.

How we came up with an idea of text tags in MLO

We often got requests that we need to classify the task by one more field and not mix this field with contexts. For some users that were people, for others —  areas of activity, or actual placement of the task. The users did not want to mix this new classification with the existing one for context. That is how text tags were added to the app.

Use case #1

The text tag is very convenient to use to indicate the agenda. This may be the name of the person you need to call today, the name of the meeting or event that you need to get prepared for.

Create a simple 'Active by tags' view (or download the one we created) and get a list of tasks related to a specific person or event:



It is especially nice to work with this view in the widget on Android:

Tap the tag 'Kate' and get to the corresponding tasks
The main advantage of tags is that they do not require cleanup (again, unlike contexts). If there is at least one task with the tag 'Kate', then the tag 'Kate' is in the list of tags. If there is none — it is not in the list of tags either. Thus, the task system is not clogged with unnecessary tags and always remains relevant: you see the tag 'Kate' and tasks associated with it as long as you are in contact with her. 

Tip: To clear the tag history you need to press F5. Or do nothing, next time you open MLO you will see that unused tags have been removed.

There is also an ability to sort by tag. And, similar to a context, you can search for tasks in a text filter by a tag.

Other use cases

Some MLO users use tags to separate tasks by areas of life or responsibility, or use them instead of folders.

You can also use tags for rough planning and organizing tasks. After all, not all tasks have a known deadline. You can enter approximate dates within the tag field: 'January 2021', or 'by July 25'. Then you group these tasks by tags and pick the actual due date, looking at the planned one.

How to assign a tag in MLO on desktop

There are several ways to assign a text tag to a task:

1. In the properties panel.
Open the task properties, find the 'text tag' section and enter the necessary data into it.

2. Quick transition to the properties panel using hotkeys.
Press the Alt+T combination and your mouse cursor is instantly placed in the text tag entry field.

3. Using the 'text tag' column.
Just right-click and pick the required tag from the list of the used tags (see the image above). It is the most reliable way, as you see all your tags, excluding the possibility to create similar ones.

4. Using input parsing.
In the task name field or in the Rapid Task Entry window, enter the code '-tag' and the tag name without a space. Press Alt+Enter — your tag will be assigned. For example, 'Reply to customer -tagEmail':

We have no doubt that you have other ideas on how to use tags. Share them in the comments.

This technique limits you to only ten tasks per day. Two of them are objective tasks that must be done today. The remaining eight are tasks...



This technique limits you to only ten tasks per day. Two of them are objective tasks that must be done today. The remaining eight are tasks that are very desirable to complete today, but not critical.

When you limit yourself to ten tasks a day (not counting the routine tasks that simply need to be done on certain days, but which do not push your projects and goals forward), you are much more realistic about what you are capable of. This technique makes you be —Āreative about what you will do every day. It is also part of your daily mini-review.

Simple way to implement the 2+8 technique in MyLifeOrganized

You don’t even need extra effort to create flags or contexts. The best way is to use the standard weekly goals.

When planning a day, make sure that your task list contains at least 2 tasks that are your weekly goals. Such tasks are marked with an exclamation mark, so they are quite visible.



With weekly goals in MLO, you can easily identify the main tasks for the day. Make it a rule to do them at all costs, don't put them off for another day. Only then you will feel more productive.

Setting the dependency of one task on another allows you to link tasks from different folders and projects. But what if you need to set depe...

Setting the dependency of one task on another allows you to link tasks from different folders and projects. But what if you need to set dependency on a recurring task? With the default settings such a dependency will never work: the dependency will remain on the same task, but with a new date — it creates a constant cycle.

Let's take an example

Initially, we have two tasks:
1. The recurring task;
2. Another task that depends on this recurring task.

Imagine a person who works and receives a paycheck every month. He even has a corresponding recurring task in MyLifeOrganized to keep it under control:
Next month he is going to buy a new bike after he gets paid:
The question is: How to make the task 'Buy a new bike' appear in To-Do only after receiving the money? Add a dependency? But we cannot set dependency on a recurring task, because such tasks always remain relevant, only the dates change.

Solution

1. In the recurring task properties, set 'Disable automatic reset' and 'Automatically recur when any subtask is completed':
2. Create a subtask with the same name, or with a little clarification:
3. Set the dependence on the subtask of the recurring task:
Tip: You can use alternative Drag&Drop operation for setting dependency. Drag with the right mouse button and select the option from the menu after the Drop.

What do we get

1. In active actions, only the subtask of the periodic task is displayed:
2. The task 'But a new bike' is hidden until you get the money.
3. As soon as the 'Receive a paycheck (November)' is completed, the task 'Buy a new bike' is activated, because all conditions are met to complete the purchase.
4. The recurring task remained unchanged, the recurrence worked, and a new due date was automatically set for it.

In the same way you can manage your work tasks. For instance, there may be a dependency of specific customer orders on periodic deliveries of goods that may be stuck in transit due to some reasons.

We hope that the examples were clear and useful to you.

Surely you promised yourself to take more care of your health in the new year. We suggest that you start one healthy habit in MLO right now....

Surely you promised yourself to take more care of your health in the new year. We suggest that you start one healthy habit in MLO right now. For example, to drink 8 glasses of water a day every 2 hours.
To do this, you need:

1. Create the task "Drink 8 glasses of water daily" and set the daily recurrence:

In the advanced options, you can also set the parameter "Automatically recur when all subtasks are complete".

2. Add 8 subtasks to the task "Drink a glass of water":
- The first subtask has a reminder at 8 in the morning, the second at 10, the third at 12, etc.
- The second subtask depends on the first, the third on the second, the fourth on the third, etc., with an interval of 2 hours.

 Here is what you'll get:
  • To-Do shows only the relevant task, not all 8 tasks. 
  • The next task will not appear in To-Do earlier than 2 hours after the previous one. 
  • When completing the main task (which has a recurrence set), all subtasks will be moved to the following day with a reminder set for that day. 

Take this time to recharge, reflect and refocus on your goals and what drives you. Nothing brings greater joy and satisfaction than knowin...

Take this time to recharge, reflect and refocus on your goals and what drives you. Nothing brings greater joy and satisfaction than knowing that you move in the right direction.

Thank you for supporting us towards achieving our goals in 2019 - we can't wait to see what 2020 brings! Work on new MLO features continues.

See you in the New Year!

We are super excited to let you know that Dark Mode is now 100% rolled out for Android. Go get your dark on! It is available in Pro versio...

We are super excited to let you know that Dark Mode is now 100% rolled out for Android. Go get your dark on!

It is available in Pro version. Check it here: Settings-> General Settings-> App theme mode. With Auto selected you can enjoy the light theme during the day and the dark theme at night, without doing anything.

Note: On Android 10 Auto mode uses the system's night mode settings to determine if it is night or not.