Hi,  I started writing this post shortly before the war broke out in my country, and then I would never have believed that I would have to f...


I started writing this post shortly before the war broke out in my country, and then I would never have believed that I would have to finish it from a bomb shelter.

We condemn the war waged by the Russian government against Ukraine. At this very moment our cities are being destroyed, civilians are dying, including our friends, millions of people have left their homes and are looking for shelter. For more than a month our armed forces have been courageously resisting the superior forces of the invaders. The Ukrainian people fully support their defenders, volunteers are working 24/7, all Ukrainians and the whole world have united and are working for our victory. I am sure that everything will definitely be fine, so the MLO plans mentioned below have not even had to be adjusted now.

Recently, I posted some brief facts about myself, and in this post I want to tell you about our team, how we work in times of war, and also about our future plans. At the end of this post, I invite you to discuss the new features.

Andrey Tkachuk, 

CEO & Founder of MyLifeOrganized

What MLO means to me and who helps me develop it

For more than 15 years I have been leading the development of MLO. Initially, I created this program for myself (here you can learn more about how it happened), and I could not imagine that my product would be loved by hundreds of thousands of users around the world. Now MLO is my main project.

We have a small core team working on MLO, consisting of several developers and a customer care specialist. We also actively recruit third-party specialists on a contract basis (design, cloud, marketing, translations, specific mobile development, etc.).

I should note the fact that the development from the very beginning has been carried out only at my own expense without attracting third-party investments.

How we are working during the war

As many of you know, our team is from Ukraine, from Kharkiv. This is the second largest city in Ukraine. Beautiful city of IT specialists and scientists. Russians have been trying to destroy our city since the very first days of the war, but it heroically resists! It hurts and scares us to see that our Kharkiv is among the leaders in terms of the number of destructions (it is easy to find it on the map by looking at this infographic). This is how we remember our Kharkiv before the war. And this (also this) what they're turning it into now...

Fortunately, most of us managed to leave the city for safer places in Ukraine and other countries, and became refugees. Despite the fact that we have gone to different places, we continue to work effectively remotely. Every kind word that we have received from you these days really supports us and gives us strength.

In general, everything that we are now witnessing and experiencing deserves a separate story. But in this post, my point is that we continue to actively work on the application, and are now looking for new channels to promote our beloved app.

If you are looking for a way to help us

We welcome the international sanctions and have suspended sales of our products in Russia. It was a difficult decision for us (the Russian market accounted for a significant share of our sales), but what is going on is totally against our values and we cannot remain silent.

If you are looking for a way to support us, the best way is to help us promote our app. Tell others about us, leave a comment under a popular article, write to your favorite bloggers and tell them about us. Or share with us the contacts of bloggers, influencers and companies that can help us spread MLO and our story to more people.

You will also greatly support us if you buy a Cloud subscription now for future periods. Even if you decide not to use the cloud, this way you donate and support financially the app development. A part of the funds will also go to volunteers who provide humanitarian assistance, and to our courageous army.

In addition, let us know if you or someone you know is participating in the hosting programs for refugees in the EU and the UK, and is ready to host the families of our team members. We have already gratefully accepted a kind offer from one of our users.

Any effort is much appreciated.

About your data

Rest assured that your data is completely safe. We use Amazon Web Services for our cloud infrastructure. AWS data centers are located in the US and EU, so your data is not affected.

The application does not suffer in any way, because we do not have infrastructure and development servers in Ukraine. The team is distributed and continues to work effectively remotely.

Future plans

Our previously outlined plans remain unchanged and we believe that we will be able to implement everything. We continue to develop our mobile versions and work on a major update for the desktop version.

About Mac version

We receive lots of questions about the Mac version. In short, it is still in our plans. We started working on it and stopped due to changes in Apple's plans (support for iPad on Mac, etc.). At the moment, speaking frankly, it is difficult to say something definite about the timing and free resources for development. I can only say that there is a strong desire to make a good version of MLO for Mac and we are not giving up on the plans. 

Plans for MLO 6 for Windows

We are now actively working on MyLifeOrganized desktop v.6, but we have not yet finalized the entire list of features that will be included. So you have a good chance to influence this list. So far, we can announce the following improvements from our list (but we do not promise anything as of yet ☺):

  • Dark mode
  • Improvements for organizing tasks (e.g. drag and drop to tabs, improved dialog for moving tasks, etc.)
  • Improved visibility (colors for tabs, contexts, ability to set colors of tasks from the toolbar)
  • Task archiving improvements
  • Improved sync conflict handling
  • Improved creating a project from template with a shift of dates (see the latest Android release details)
  • Improved reminders (option to disable temporarily, toolbar icon, etc.)
  • Dashboard — arranging multiple windows with different views on the screen and saving / opening this configuration
  • Ability to schedule tasks according to the required time and available slots (if possible)
  • Ability to block accidental change of a note (or all properties) for some tasks
  • View/edit notes in a separate window
  • Option to calculate project progress by the time required for the project, and not by the effort
  • Improvements related to time required to complete a task
  • Several cool surprise features

What other features would you like to see in the new version? Write in the comments here or in Twitter, RedditFacebookTelegram or our forum your top 3 features for MLO v6 desktop. Please specify why you need it, how it should work, or give an example. And let's discuss together.

Thank you!

Hi, I just thought it might be interesting or even important for you to know who is behind the product you use on a daily basis. Here are so...


I just thought it might be interesting or even important for you to know who is behind the product you use on a daily basis. Here are some brief facts about me:

  • I grew up in the far north. This is where the northern lights and polar bears
  • My first exposure to programming was at school, when my father gave me a programmable calculator (!). Later I won prizes in programming competitions in Novosibirsk and Krasnoyarsk regions where I lived
  • I studied (by the way, my thesis was about artificial intelligence) and live in Ukraine
  • I started writing things down on a piece of paper at school in order to keep up with everything, when the workload increased and I began to go to multiple classes. I came up with different systems. I dreamed that in the future there would be a convenient tool for this. And the dream came true:)
  • I learned about GTD after the first releases of MLO  MLO users told me!
  • The best ideas about new MLO features come during my morning bike rides in the forest, the global ones come after the second week of vacation :)
  • I am fond of psychology, Krav Maga, smart home, building self-sustaining systems, history
  • I have been acting in amateur theater for the last few years
  • Fan of healthy food. I try to eat less light carbohydrates, no snacks and sugar, no meals after 4 p.m.
  • Get energized by meeting interesting people, walking in the forest, fitness, healthy food, documentaries or thought-provoking movies, playing a game of mafia, listening to historical streams
  • Love meeting MLO fans and beta testers in person (we had meetings in Kyiv, New York and Chicago)
  • Very pleased and proud of our Beta team
  • Before the pandemic, with my wife and children we traveled twice a year to different countries. We mostly stayed with local families (via Airbnb and Couchsurfing) to understand from the inside how people live in each country, what and where they eat, how much they pay taxes, bills, etc.
  • A few years ago I realized that business was taking me away from my family and from myself. I had to establish new processes and restore a healthy balance by introducing new schedules and priorities.
  • I know that good sales come from either 1) lots of marketing or 2) product quality and attention to detail. I prefer the second.
  • I treat the project with love, because it helps me and other people enjoy life (I see this every time I read your reviews!)
  • I personally develop the desktop version and cloud sync. Over the years, the team included from 2 to 10 developers and other specialists. Development and support of mobile versions are the most expensive, while bringing the least income.
  • I enjoy finding a balance between simplicity and complexity, design and functionality, user desires and our capabilities.

One of my new hobbies is drumming. Ever since college I wanted to try it. I really feel a surge of energy and, in addition, it is a great stress reliever! What hobbies have you discovered lately? Please share, I'm curious.

In the next post I want to tell you about what new features I plan to add to the next version of MLO for desktop. Stay tuned 😉

We keep adding new features to MLO 4 for Android . A recent discussion with our users sped up the release of another convenient option — lin...


We keep adding new features to MLO 4 for Android. A recent discussion with our users sped up the release of another convenient option — links to MLO tasks, as well as support of non-standard links to other applications. We are listening to your requests, thank you for sharing your feedback!

Read more about the update.

Links to MLO tasks

As you may know from the desktop version, tasks can be linked (see example). From now on, such local links to tasks are also supported in the Android version:

And you can now create links not only in the desktop version. Find the Share button on the Preview screen:

After that you need to paste the copied link into the notes of another task.

Links to other apps

Links to other apps now work too. We know that many of you use apps like Obsidian to store large notes. To make it easier for you to switch between the apps, we have added support of links like obsidian://open?:

Opening links from widget and reminder

If the task notes contain a link to another task from MLO or to another app, you can open it from the widget or reminder:

Switching between workspaces (tabs)

Workspaces allow you to quickly access the selected view, zoom, selected tasks, and additional settings.

To switch to another workspace, it is no longer necessary to open the sidebar menu. Just pinch in with two fingers and select the workspace:

If you want to rename a workspace, tap its current name.

Also, by tapping the ellipsis button on the Workspaces screen, you can choose whether to display them as cards (see above) or as a list. A list is more convenient if you have a lot of workspaces.

Try these options in the update! And if you haven't tried other features of the MLO 4 Pro pack yet, check out here.

We want to share a simple example of how these three options are effectively used together in the task system by some of our users. Contexts...

We want to share a simple example of how these three options are effectively used together in the task system by some of our users.

Contexts are the life situations in which you are. They display the blocks that make up an active day: @Home, @Office, @Calls, and so on.

Tags can be used for people you interact with. It is convenient to select tags from a drop-down list or assign them with hotkeys.

Features of tags, unlike contexts:

  • You can only assign one tag. And this is good, because even if it is a group of people, only one person is responsible for the task, on whose court the ball is now.
  • If the tag is not assigned to any task, then it automatically disappears from the list. Thus, you do not spend time searching among irrelevant contacts.

Flags can indicate the status of a task in relation to a person: assign, await, discuss, etc.

Before the meeting, switch the view to "Active by flags" and set an additional filter by tag. You can see a quite interesting set of context + tag + flag + task name.

This is just an example. MLO is a universal flexible system, which you can use the way you like.

We hope you are feeling as excited about the opportunities it will bring as we are. Stay tuned!  Warmly, The MyLifeOrganized team

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We hope you are feeling as excited about the opportunities it will bring as we are. Stay tuned! 

The MyLifeOrganized team

MLO 4 for Android offers a simple solution for creating typical projects. Suppose, you're going on a vacation. Instead of recreating all...

MLO 4 for Android offers a simple solution for creating typical projects. Suppose, you're going on a vacation. Instead of recreating all tasks from scratch, use the option 'Create from template' which you can find in the bottom toolbar.

It allows you to create a task or a whole project based on an existing branch. Unlike standard duplication, this functionality shifts dates to the actual ones, while keeping the intervals for the set dates. 

How to create from a template

1. In the task list, select where you want to create a new project and tap 'Create from template' in the bottom toolbar.

2. Select the task you want to use as a template and tap Create. In our example, we selected last year's task 'Trip to Asia':

3. In the pop-up dialog, select the anchor task from the template, select the type of date you want to move (Due, Start, Reminder, Review) and set a new date for it.

The anchor task is usually the task around which the project is organized. It can be the product release date or start of the vacation leave. After creating a project from a template, the date of the anchor task will move to the new selected date,and the dates of other tasks in the selected branch will be also shifted keeping the interval with the anchor task. Thus, you get a new project with all its subtasks, the dates of which are shifted relative to the date of the new project.


You choose the anchor task yourself. By default, the anchor task is the task which has the Start/Due/Reminder/Next Review date, and this date is the earliest in the selected branch. In our example, the task 'Request a vacation leave' was the earliest task in last year’s vacation planning. MLO defined this task as a anchor task and suggested the new Due date (Today) which you can change.


4. Add a new name to the task created from the template




What it does

The anchor task 'Request a vacation leave' is set for Today, other related tasks start next week, and the trip itself starts in a month — all dates in the branch have been updated, the intervals have been kept in accordance with the template.

Other task properties that have also been updated

  • Dates of Recurring tasks

Note: If you selected the date which does not match the recurrence pattern of the anchor task, you will be prompted to change the anchor task date.

 If the selected anchor task has recurring subtasks and they cannot be shifted to the new date keeping the interval, then they are shifted to the closest date and the corresponding warning is displayed.

  • Reminders
Note: Dismissed reminders from the template will be reopened and set to the new relative date in the created project.
  • Dates of Reviews
  • Dates of creation, modification and completion of tasks
  • Date when the task was starred

Note: Dates are shifted relative to the Due date of the anchor task, if it is set. If the Due date was not set, then the dates are shifted relative to the date that is the earliest from the Start date / Reminder / Next Review.

Usage Tips

We advise you to mark template tasks with a special tag/context/caption to quickly find them in the task list. You can then use it to filter tasks in the dialog for selecting a template on the "All tasks" screen:


In addition, the dialog for selecting a template task retains its last state. That is, next time it will show the tasks already filtered by the word "template".  All you have to do is choose the one you want.