Even if there's no predefined setting for a specific scenario in the to-do app MyLifeOrganized, you can often create an effective worka...

Even if there's no predefined setting for a specific scenario in the to-do app MyLifeOrganized, you can often create an effective workaround. Here's an example from a forum question.


Question: I have a task that I want to perform 2x per week, but only between May and October. I want this task to repeat yearly. I can't figure out ho to configure this task in the recurrence window.

Solution: There isn't a built-in feature for setting up such a yearly recurrence in MLO, but you can create the following workaround:

1. Set Weekly recurrence for your task:


  • Set the task to recur weekly on the specific days (e.g., Monday and Friday).
  • Set the start and due dates for the upcoming occurrence.


2. Set 'End date' to the last day you plan to perform this task in October (see the screenshot)

3. Create a parent task for this recurring task and name it something like "Set up recurring task for next year."

How it works: Every week, the task will appear on your To-Do list twice. When you complete the last occurrence in October, the recurring task will mark itself as complete. At that point, the parent task will become active, reminding you to reschedule the recurring task for the next year.

Do you have creative workarounds for managing tasks in MLO? Share them in the comments!

Question : Is it possible to display subtasks from projects, when only the top level items are flagged? I want to avoid having to flag each ...




Question: Is it possible to display subtasks from projects, when only the top level items are flagged? I want to avoid having to flag each individual step under the project, in order to get it to show up in the view.

Challenge:  Enabling the normal flag filter may seem like a solution. But here's the catch:

  • Cluttered View: It shows all flagged tasks, not just those within your projects.
  • Subtasks not displayed: It doesn't display unflagged subtasks in flagged projects, requiring you to flag each one manually – a time-consuming hassle.


Solution: Hierarchy Filters to the rescue!

MyLifeOrganized personal task manager offers robust hierarchy filtering options that allow you to display tasks based on the parent or child task's status. There are several ways to achieve what we need.

 

Option 1. Using Child Items filter


1. In the filter by Flag, tick the required flag.
2. Open the view "All Tasks"
3. In the General section click "Config":



4. Click ‘Include child items’’





This will display all subtasks from projects where the top-level task is flagged. However, this view shows individual flagged tasks as well.

 

To avoid cluttering the view, use option 2.


Option 2. Using Parent Items filter

1. Discard any changes to the view to start from scratch.

 




2. In the Filter pane, open “General” and  click "Config".
3. Click 'Set parent filter'
4. Add your filter by flag.

 


5. Click Ok.

This should display exactly what you need:




Result: The view displays all levels of subtasks within projects where the top-level tasks are flagged, providing a clear and concise view.

Try the latest enhancements in our task management app for Android with our recent minor update. New sorting options Aligning with the desk...



Try the latest enhancements in our task management app for Android with our recent minor update.

New sorting options

Aligning with the desktop version, our Android app now supports the following sorting options: by Context, Project Completion %, Parent, Path, Folder Name, Top Level Folder, Top Level Project, Time, Last Reviewed.

To apply sorting to a view, open the main menu > Edit > select the view > Sort by.


Try again / Cancel buttons when adding a task by voice

If Google's speech-to-text conversion doesn't quite accurately capture your voice input, tap ‘Try again’ to retry. Or, tap ‘Cancel’ in case you just change your mind.



'To task' option when adding a task by voice

As shown in the video above, you can now use the "to <TaskName>" command to place your new task under a specific existing task – not just projects or folders.

Tip: For assigning tasks to projects or folders specifically, you can still use the existing voice commands "to <ProjectName>" and "to <FolderName>". Here you can check the supported syntax for voice input.


Task Preview in Search Results

As you may know, a quick tap on a search result takes you directly to the task in your list. But what if you just need a quick glimpse of the details?

Now, with a long tap on a task within a search result, you can preview the task details (and even edit them) without navigating away from your search results.



Prev/Next buttons when opening a task from a widget

When you tap a task from your widget, you now have Prev/Next buttons for navigating to the task above or below in the list. Same as inside the app itself.


Hide a group of views

Just like on desktop, you can now hide groups of views that you don't need to see on the Views Pane.

To hide a group of views, open Main menu > Edit > Tap the ‘eye’ icon next to the views group name.



Note: Since the ‘All tasks’ view is always visible, the group it belongs to will also remain visible at all times.



In addition to these enhancements, we've also fixed gesture bugs and a few other issues. Check it out!

Another quick update on how things are going for the MyLifeOrganized team and me personally here, in Ukraine.    Thank you for supporting us...




Another quick update on how things are going for the MyLifeOrganized team and me personally here, in Ukraine. 

 

Thank you for supporting us in any way you can!


Andriy 




Our brain is an amazingly intelligent tool capable of rationally prioritizing tasks. However, even the most organized of us sometimes get bo...



Our brain is an amazingly intelligent tool capable of rationally prioritizing tasks. However, even the most organized of us sometimes get bogged down in the details. The built-in smart to-do list system in MyLifeOrganized can be your great assistant, calculating priorities for you. Let's see how it works.


Importance in MyLifeOrganized

The concept of importance is familiar to most people from the Eisenhower Matrix, where all tasks are divided into important and urgent. When applied to simple linear lists, this approach can be used and it will show correct results.


But what if there are many projects with subtasks, goals, recurring and one-time tasks? When all this is structured in a task tree with unlimited levels of nesting?

In this case, an effective way to determine priority tasks can be the approach used in the task management app for Windows.

The essence of this approach is that the importance of each task is determined directly for the "parent" task, project, or folder in which this task is located. In the case of using a large number of nesting levels, the importance for the final task, like a snowball, either accumulates or decreases along the chain. See the example below.

Suppose, we have a project called "Mountain Trip". In order to go on this trip, we need to buy tickets, get insurance, and pack our things. At this level, the most important task will be to buy tickets.

The task "Packing" will have the lowest priority. This is not because we don't need to pack our things. It's because even if we forget something, the trip will still happen.

However, “Packing” can have a subtask with the highest priority. For example, "Take glasses" is really important if you have poor eyesight and can't see without glasses.


If we switch to the To-Do tab, we will see the tasks in this order:

  • "Book tickets" is at the top of the list because the task itself has a max priority + its parent has a high priority.
  • Next come tasks from the "Bookings & Documents" branch, which have normal priority, but the parent task has a high priority.
  • then the important task "Take glasses" from the not so important task branch "Packing".
  • and so on.
     

As you can see, the importance property affects the order in which the task will be displayed in To-Do. This way you can see which task needs to be done first.

 

Tip. To set a round value for importance/urgency in the app for Windows, activate the slider and press 1, 2, 3, 4, or 5 on the keyboard, which corresponds to the values 0, 50, 100, 150, and 200. 

Alternatively: Right-click on the slider and select a value from the drop-down list.


Other factors that affect priority

The overall priority of a task depends on many factors, such as Weekly Goal, Due and Start dates, Importance, and Urgency. Among these parameters, Importance takes the leading position.


In the menu Tools -> Options, you can find settings to set the influence of Weekly Goal, Due and Start dates, Importance, and Urgency factors individually. The higher you set the weight of the dates factors, the more the dates will affect the ordering of the list.




Give it a try and keep in mind that the key to high productivity is to consistently focus on your priority tasks.

Sometimes our to-do lists can feel overwhelming. But what if the key to increased productivity wasn't just about adding tasks, but also ...



Sometimes our to-do lists can feel overwhelming. But what if the key to increased productivity wasn't just about adding tasks, but also about strategically removing them?  Recently, one of our amazing users, João, shared a valuable tip on LinkedIn:  decide not only what you'll do today, but also what you definitely won't do.

 

How to "Not Do" a Task in MLO

MLO offers several ways to remove tasks from your immediate to-do list while keeping them on your radar:

  • Schedule for Later.

    Use the "start date" feature (check out our Getting Started Guide for details) to move tasks to tomorrow, next week, or a specific date in the future. This removes them from your current view but ensures they don't get forgotten.

  • Set Dependencies.

    Certain tasks might rely on completing others first. Use the Dependency feature to link tasks, automatically hiding dependent tasks in To-Do until their prerequisites are finished.

  • Closed Hours of contexts.

    Need to focus on a specific type of tasks but keep getting distracted by other tasks? Create a context with "closed hours" to temporarily hide irrelevant tasks until you're ready for them.

  • The "Someday" Folder.

    You can create a "Someday/Maybe" folder to keep ideas and aspirations at hand without cluttering your daily to-do list. Just hide that folder in your to-do view, as described in this Twitter post. Review your "Someday/Maybe" list during your weekly planning to assess what tasks are still relevant.

  • A tip from Andriy, our CEO.

    You may also like the method from Andriy how to postpone a task for a while.

 

By using these MLO features, you can create a more focused and manageable to-do list, allowing you to prioritize what truly matters each day.