In this article we do not explain how to use this functionality correctly, since there is no right or wrong way. But we try to convey the ge...

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In this article we do not explain how to use this functionality correctly, since there is no right or wrong way. But we try to convey the general idea of the Review functionality, so that you understand it and then decide whether you need to implement it in your task management system.

 

Define problem

While you are busy with the most urgent and important tasks, other tasks are constantly ignored, at least because you have not decided whether to do them at all. And if to do, then what exactly is needed for this. These are exactly the tasks (ideas, plans, and suspended projects) for which you should use the "Review" view.

Got a new Inbox item and don't know what to do with it next? Just ask yourself: can I delay making a decision? If yes, hide it in To-Do and add to Review. No need to set dates and reminders.

Set up and Use

For a task to appear in the Review, you need to set the corresponding property: 
 

For each task or group of tasks, you can customize a Review mode. You don’t have to go through the list from start to finish every week looking for something to put into action, as in the classic Getting Things Done. You can set the most suitable parameters.  

Your day may start with the views Active Actions and Review. If you see that it’s time to do the task from Review – make it active. If not, click "Mark Reviewed" to move the review to the next date (in the task list area or in the properties):


What and when to review

  • Long-term goals (annual goals) should only be reviewed at the end of the year when you are doing strategic planning.
  • Large purchases can be reviewed once a month to help you plan your budget for the next month. There is no need to review this list every week.
  • Ideas for summer vacation can be set for review within a certain period, starting from the end of spring. There is no point in deciding on them in winter.
  • Suspended projects that can be activated at any time are recommended to be added to the daily Review so that you can keep them under control.
Tip: If you're worried about forgetting to open Review, create a task like “Do my Friday task review”. Or just keep track of the task counter in the "Review” view.

Basic principles of using the Review

1. Do not keep in the same lists actionable items and undefined plans. Use Active Actions for the first, and Review for the second.

2. Do not lose a single worthwhile thought and idea. Note down everything you might need in the future and periodically review, asking the question: "Isn't it time to do this?"

3. Create clear criteria for the task to be placed in Review. Distinguish between a not yet started project and a rough idea from the "Someday / Maybe" folder.

4. Besides, you need to know how to deal with the reviewed task.
 
Tip: If you’ve decided to turn a task from Review into a to-do task, it is best to move it to the Inbox folder first. And then you can deal with it as with a new one: add properties (do not forget to uncheck the box for “hide in To-Do”), create subtasks, move to another folder, etc.

The Review functionality can help you keep your to-do list neat and up-to-date.
 

  The holidays are fast approaching, and it's perfect time to press pause on projects and make space to do what feels right to you to re...

 


The holidays are fast approaching, and it's perfect time to press pause on projects and make space to do what feels right to you to recharge. You deserve some time off — enjoy it!


We look forward to 2021 with enthusiasm. We've been working on a lot of great things that we're excited to share with you in 2021, so stay tuned!

Suppose you have ten tasks in To-Do and you decide to put off one of them, for now. You can move the start to a later date, but you think th...

MLO Tips&Tricks


Suppose you have ten tasks in To-Do and you decide to put off one of them, for now. You can move the start to a later date, but you think there must be a way to simply hide this task from the list for a while. And here it is:

1. Set a flag for this task, which would mean it is postponed: 

Now it looks logical to set a filter not to show tasks with this flag in this view. But in this case, the task is at risk of being never completed, because it is removed from the list forever (unless you remove the flag).

Therefore, use a trick.

2. In the advanced filter add the rules which read as following:

Do not show tasks with this flag if they have changed in the last 2 days.

 

How it works

You click to set the flag (i.e. you change the task) and the task disappears from the list. But in 2 days it will appear again and won't let you forget about it!

Tip: You can download this view here.


Do you use the Goals feature in MLO? If not yet, then this article is right for you.    What is a Goal?  The task you have planned to do th...


Do you use the Goals feature in MLO? If not yet, then this article is right for you. 
 

What is a Goal? 

The task you have planned to do this week is not necessarily the weekly goal. The weekly goal is what should ultimately lead you towards the goal of the month by the end of the month. And the goal of the month, accordingly, should be what by the end of the year will lead you to achieve the goals of the year. Such tasks should be set as week/month/year goals in Properties. For everything else it is enough to set a due date, importance and urgency. 
 
Ideally, if the tasks-goals form a large chain of tasks and projects, the implementation of which should lead you to results that are truly meaningful to you. 
 

Do I have to use the Goals? 

Of course not. Like all other features in MLO. You can organize your life in MLO without Goals and enjoy having everything under your control. But... It is important to give your daily actions meaning and purpose.  
 
Goals push you towards what you truly love and need: spend more time with family, travel, relax, acquire the necessary skills and get the desired experience. Based on the accomplished goals, you can determine the effectiveness of the past year, how full of events and memories it was.  
 
Goals help stay motivated when you realize that you’re doing something for a reason and not just randomly acting. One of the most useful habits is to periodically highlight such tasks (goals), separate them from your everyday actions and consciously spend your energy on their implementation. 
 

How to build a system of goals 

Below is an example of setting goals based on the popular Agile Results methodology. 
 
Use the Rule of 3: rather than get overwhelmed by your tasks, set 3 and only 3 outcomes for a timeframe – daily, weekly, monthly and yearly. 
 
1. Ask yourself: “What are my 3 goals for this year? Month? Week?" Set the week/month/year goal option in Properties for the corresponding tasks:  
 

2. Plan each day by asking the question: “What 3 outcomes do I want to achieve by the end of this day? Will they bring me closer to achieving higher-level goals (weekly, monthly, yearly). 
 
There is no specific option for daily goals in MLO, but you can use a star or flag for this - whatever you like. 
 
Here how our goals look in a hierarchical view:


3. To see the system of your goals, create a view: Starred + Goals. We’ve already done it, use the link below to download and import in your MLO file.
 

The view displays only tasks set as goals:
The top three starred tasks are the daily goals

Tip: Goals from different branches can be linked with dependencies. In the “Icons” column, you can see which of the goals have dependencies. Hovering the mouse over the dependency icon shows which task this goal depends on:


What else you should know about goals in MLO

Subtasks of the weekly goal inherit its properties. Why? A weekly goal can rarely be just an action - it is more ambitious, requires more effort and more focus this week. Most often, a weekly goal is a project, which is broken down into smaller subtasks. Inheritance helps to visually separate the actions that lead to this goal from the routine and daily activities (which usually get in the way of achieving the goals). In other words, the weekly goal is highlighted and given the highest priority for a steady and planned progress towards your top goal through the routine.

Good luck on achieving your goals!

If you run MLO on a high-DPI monitor you probably noticed that the text elements are blurry and icons sized incorrectly. This has changed...


If you run MLO on a high-DPI monitor you probably noticed that the text elements are blurry and icons sized incorrectly. This has changed - from now on you can enjoy working with MLO with easily readable user interface.

Try the special MyLifeOrganized 5 PUBLIC BETA with support for high resolution DPI monitors!

 

UPD. The public beta testing is over and MLO 5 with High DPI support is officially released! Check for updates in the app.

 


In the past few days , many of our users could notice a decrease in synchronization speed and problems with access to our site. We have...


In the past few days, many of our users could notice a decrease in synchronization speed and problems with access to our site.

We have found out, that for several days our servers have been under a massive DoS attack from various IP addresses with high intensity. As a result, the servers get overloaded and deny access. Automatic protection works, but after a reboot, normal performance is not restored.

The attack is still ongoing, but yesterday we managed to noticeably mitigate it. While fighting off the attack, we had to suspend Cloud accounts of some users who used our synchronization servers too intensively, and under the DoS attack their requests did not allow to process requests from other users. At the moment, the accounts are all restored, but we are still analyzing the reasons for such a high load from some users.

Now the servers are operating normally and we continue to monitor the situation. This is not the first time we repel a DoS attack on our servers. Each time we accumulate experience in order to diagnose the problem in time and minimize the possible negative impact.

We apologize for inconveniences and thank you for your understanding!