Do you use the Goals feature in MLO? If not yet, then this article is right for you.    What is a Goal?  The task you have planned to do th...


Do you use the Goals feature in MLO? If not yet, then this article is right for you. 
 

What is a Goal? 

The task you have planned to do this week is not necessarily the weekly goal. The weekly goal is what should ultimately lead you towards the goal of the month by the end of the month. And the goal of the month, accordingly, should be what by the end of the year will lead you to achieve the goals of the year. Such tasks should be set as week/month/year goals in Properties. For everything else it is enough to set a due date, importance and urgency. 
 
Ideally, if the tasks-goals form a large chain of tasks and projects, the implementation of which should lead you to results that are truly meaningful to you. 
 

Do I have to use the Goals? 

Of course not. Like all other features in MLO. You can organize your life in MLO without Goals and enjoy having everything under your control. But... It is important to give your daily actions meaning and purpose.  
 
Goals push you towards what you truly love and need: spend more time with family, travel, relax, acquire the necessary skills and get the desired experience. Based on the accomplished goals, you can determine the effectiveness of the past year, how full of events and memories it was.  
 
Goals help stay motivated when you realize that you’re doing something for a reason and not just randomly acting. One of the most useful habits is to periodically highlight such tasks (goals), separate them from your everyday actions and consciously spend your energy on their implementation. 
 

How to build a system of goals 

Below is an example of setting goals based on the popular Agile Results methodology. 
 
Use the Rule of 3: rather than get overwhelmed by your tasks, set 3 and only 3 outcomes for a timeframe – daily, weekly, monthly and yearly. 
 
1. Ask yourself: “What are my 3 goals for this year? Month? Week?" Set the week/month/year goal option in Properties for the corresponding tasks:  
 

2. Plan each day by asking the question: “What 3 outcomes do I want to achieve by the end of this day? Will they bring me closer to achieving higher-level goals (weekly, monthly, yearly). 
 
There is no specific option for daily goals in MLO, but you can use a star or flag for this - whatever you like. 
 
Here how our goals look in a hierarchical view:


3. To see the system of your goals, create a view: Starred + Goals. We’ve already done it, use the link below to download and import in your MLO file.
 

The view displays only tasks set as goals:
The top three starred tasks are the daily goals

Tip: Goals from different branches can be linked with dependencies. In the “Icons” column, you can see which of the goals have dependencies. Hovering the mouse over the dependency icon shows which task this goal depends on:


What else you should know about goals in MLO

Subtasks of the weekly goal inherit its properties. Why? A weekly goal can rarely be just an action - it is more ambitious, requires more effort and more focus this week. Most often, a weekly goal is a project, which is broken down into smaller subtasks. Inheritance helps to visually separate the actions that lead to this goal from the routine and daily activities (which usually get in the way of achieving the goals). In other words, the weekly goal is highlighted and given the highest priority for a steady and planned progress towards your top goal through the routine.

Good luck on achieving your goals!

If you run MLO on a high-DPI monitor you probably noticed that the text elements are blurry and icons sized incorrectly. This has changed...


If you run MLO on a high-DPI monitor you probably noticed that the text elements are blurry and icons sized incorrectly. This has changed - from now on you can enjoy working with MLO with easily readable user interface.

Try the special MyLifeOrganized 5 PUBLIC BETA with support for high resolution DPI monitors!

 

UPD. The public beta testing is over and MLO 5 with High DPI support is officially released! Check for updates in the app.

 


In the past few days , many of our users could notice a decrease in synchronization speed and problems with access to our site. We have...


In the past few days, many of our users could notice a decrease in synchronization speed and problems with access to our site.

We have found out, that for several days our servers have been under a massive DoS attack from various IP addresses with high intensity. As a result, the servers get overloaded and deny access. Automatic protection works, but after a reboot, normal performance is not restored.

The attack is still ongoing, but yesterday we managed to noticeably mitigate it. While fighting off the attack, we had to suspend Cloud accounts of some users who used our synchronization servers too intensively, and under the DoS attack their requests did not allow to process requests from other users. At the moment, the accounts are all restored, but we are still analyzing the reasons for such a high load from some users.

Now the servers are operating normally and we continue to monitor the situation. This is not the first time we repel a DoS attack on our servers. Each time we accumulate experience in order to diagnose the problem in time and minimize the possible negative impact.

We apologize for inconveniences and thank you for your understanding!

A text tag serves as one of the ways to classify tasks in MLO, along with contexts and flags. Its advantage is the ease of typing — you ...



A text tag serves as one of the ways to classify tasks in MLO, along with contexts and flags. Its advantage is the ease of typing — you can text everything that comes to mind at the moment. Text tags are meant to be more temporary and immediate in contrast to contexts.

How we came up with an idea of text tags in MLO

We often got requests that we need to classify the task by one more field and not mix this field with contexts. For some users that were people, for others —  areas of activity, or actual placement of the task. The users did not want to mix this new classification with the existing one for context. That is how text tags were added to the app.

Use case #1

The text tag is very convenient to use to indicate the agenda. This may be the name of the person you need to call today, the name of the meeting or event that you need to get prepared for.

Create a simple 'Active by tags' view (or download the one we created) and get a list of tasks related to a specific person or event:



It is especially nice to work with this view in the widget on Android:

Tap the tag 'Kate' and get to the corresponding tasks
The main advantage of tags is that they do not require cleanup (again, unlike contexts). If there is at least one task with the tag 'Kate', then the tag 'Kate' is in the list of tags. If there is none — it is not in the list of tags either. Thus, the task system is not clogged with unnecessary tags and always remains relevant: you see the tag 'Kate' and tasks associated with it as long as you are in contact with her. 

Tip: To clear the tag history you need to press F5. Or do nothing, next time you open MLO you will see that unused tags have been removed.

There is also an ability to sort by tag. And, similar to a context, you can search for tasks in a text filter by a tag.

Other use cases

Some MLO users use tags to separate tasks by areas of life or responsibility, or use them instead of folders.

You can also use tags for rough planning and organizing tasks. After all, not all tasks have a known deadline. You can enter approximate dates within the tag field: 'January 2021', or 'by July 25'. Then you group these tasks by tags and pick the actual due date, looking at the planned one.

How to assign a tag in MLO on desktop

There are several ways to assign a text tag to a task:

1. In the properties panel.
Open the task properties, find the 'text tag' section and enter the necessary data into it.

2. Quick transition to the properties panel using hotkeys.
Press the Alt+T combination and your mouse cursor is instantly placed in the text tag entry field.

3. Using the 'text tag' column.
Just right-click and pick the required tag from the list of the used tags (see the image above). It is the most reliable way, as you see all your tags, excluding the possibility to create similar ones.

4. Using input parsing.
In the task name field or in the Rapid Task Entry window, enter the code '-tag' and the tag name without a space. Press Alt+Enter — your tag will be assigned. For example, 'Reply to customer -tagEmail':

We have no doubt that you have other ideas on how to use tags. Share them in the comments.

This technique limits you to only ten tasks per day. Two of them are objective tasks that must be done today. The remaining eight are tasks...



This technique limits you to only ten tasks per day. Two of them are objective tasks that must be done today. The remaining eight are tasks that are very desirable to complete today, but not critical.

When you limit yourself to ten tasks a day (not counting the routine tasks that simply need to be done on certain days, but which do not push your projects and goals forward), you are much more realistic about what you are capable of. This technique makes you be сreative about what you will do every day. It is also part of your daily mini-review.

Simple way to implement the 2+8 technique in MyLifeOrganized

You don’t even need extra effort to create flags or contexts. The best way is to use the standard weekly goals.

When planning a day, make sure that your task list contains at least 2 tasks that are your weekly goals. Such tasks are marked with an exclamation mark, so they are quite visible.



With weekly goals in MLO, you can easily identify the main tasks for the day. Make it a rule to do them at all costs, don't put them off for another day. Only then you will feel more productive.

Setting the dependency of one task on another allows you to link tasks from different folders and projects. But what if you need to set depe...

Setting the dependency of one task on another allows you to link tasks from different folders and projects. But what if you need to set dependency on a recurring task? With the default settings such a dependency will never work: the dependency will remain on the same task, but with a new date — it creates a constant cycle.

Let's take an example

Initially, we have two tasks:
1. The recurring task;
2. Another task that depends on this recurring task.

Imagine a person who works and receives a paycheck every month. He even has a corresponding recurring task in MyLifeOrganized to keep it under control:
Next month he is going to buy a new bike after he gets paid:
The question is: How to make the task 'Buy a new bike' appear in To-Do only after receiving the money? Add a dependency? But we cannot set dependency on a recurring task, because such tasks always remain relevant, only the dates change.

Solution

1. In the recurring task properties, set 'Disable automatic reset' and 'Automatically recur when any subtask is completed':
2. Create a subtask with the same name, or with a little clarification:
3. Set the dependence on the subtask of the recurring task:
Tip: You can use alternative Drag&Drop operation for setting dependency. Drag with the right mouse button and select the option from the menu after the Drop.

What do we get

1. In active actions, only the subtask of the periodic task is displayed:
2. The task 'Buy a new bike' is hidden until you get the money.
3. As soon as the 'Receive a paycheck (November)' is completed, the task 'Buy a new bike' is activated, because all conditions are met to complete the purchase.
4. The recurring task remained unchanged, the recurrence worked, and a new due date was automatically set for it.

In the same way you can manage your work tasks. For instance, there may be a dependency of specific customer orders on periodic deliveries of goods that may be stuck in transit due to some reasons.

We hope that the examples were clear and useful to you.