After months of testing in private beta, today we’re delighted to announce that we have released the public beta of the new Feature Pack 4 f...



After months of testing in private beta, today we’re delighted to announce that we have released the public beta of the new Feature Pack 4 for Android! It is available for download on our website, so everyone can try out the new features right now. Details below.

The new version is packed with many enhancements, new capabilities for even deeper customization and quick interactions. 

 

UPD: The new feature pack is now available for purchase through Google Play. You can find this option in the updated beta version


 What's new in MLO Feature Pack 4

  • Swipe Actions
  • Advanced Recurrence
  • Task Formatting
  • App Shortcuts
  • Intelligent Actions
  • Intelligent actions based on task content (call phone, show location, open an URL)
  • Adding contacts to notes
  • Input parsing button for creating tasks in outline, widget or shortcut
  • Task templates
  • Undo/redo description
    ...and many more


Watch a short overview of the new feature pack: 


 

How to get MLO Feature Pack 4

The main version will arrive very soon. While we are finalizing it, you can download the MLO 4 public beta version and try out the new features. The beta is stable, so you can enjoy it right away.


The new Feature Pack is completely free for the first 15 days for existing MLO users (21 days for new users). To use the new features after this period you’ll need to proceed with the paid upgrade. Upgrade is already possible on our website.


And don’t worry, all the Pro features from your previous purchases stay with you regardless of whether you decide to get the new package or not. Please find more info on our website.


Thank you for your support!

This update is one more step toward a more useful, more consistent, and more reliable app across platforms. We love what we've done, hope you will too!


Special thanks to our Beta team for helping us with this release, especially the "old guard" who always bring the best ideas and the most honest feedback.


We will continue developing and updating features for Android, based on your feedback. So, you are always welcome to comment here, or on our social media.


Thank you for being with MLO!

Navigation arrow There is an arrow on the toolbar that helps you navigate a long list of tasks. If the selected task is not visible on the s...



Navigation arrow

There is an arrow on the toolbar that helps you navigate a long list of tasks.

If the selected task is not visible on the screen, the arrow shows where it is currently in the list. If you tap the arrow in this state, it will find the selected task for you and bring you to that location:


Tap again and the branch of the selected task will be collapsed. Tapping again will navigate to the parent task, which is often so needed.

Space to indent/outdent

You can create a new subtask by adding a space before the task name. You can also get back to a higher level using a space or backspace:



More options

  • Pressing the task name expands/collapses the branch.
  • Long-pressing the task name opens a local menu for editing properties. Copy&Paste operations are also located there:


In this post we'd like to briefly describe the difference between Tab and View, so that you do not get confused by them and do not lose ...

In this post we'd like to briefly describe the difference between Tab and View, so that you do not get confused by them and do not lose the desired to-do list, for example, if you accidentally closed the tab.

Definition

| View is a set of filters applied to the list of tasks. The available Views are displayed on the left.

 





| Tabs (or Workspaces) are displayed at the top. Tab is a page that displays:

  • the selected view,
  • highlighted tasks,
  • zoom
  • other additional settings for the task list.

 

Tabs allow you to quickly switch between different task lists and their parts. In one tab, you can zoom into the current project, in another open a view with tasks for this week.


Tip. For more information on views and tabs, refer to our User Guide.

Saving changes to the task list

When you change the filtering parameters (for example, set filters by context), the changes are made in just the tab where you were working. These changes are "retained" there, but not saved. "Retained" in this case means that you can close MLO and even turn off your computer without risk of losing them. When you eventually restart MLO, your tab will still be there and it will still have the changes (still not saved) to your view. But if you close the tab, and then want to get back to it, you will have to re-add all the necessary filters to the basic view.

Therefore, if you want to use your own set of filters in the future, you should save it as a new view:

 


After any future changes to the view, you can return it to its original state ("Discard changes" button).

 

Tip: A view that has changes is marked with an asterisk next to the name (as in the screenshot above). If there is no asterisk, then you have an unmodified saved version of the view open.

In this article we do not explain how to use this functionality correctly, since there is no right or wrong way. But we try to convey the ge...

Designed by Freepik http://www.freepik.com


In this article we do not explain how to use this functionality correctly, since there is no right or wrong way. But we try to convey the general idea of the Review functionality, so that you understand it and then decide whether you need to implement it in your task management system.

 

Define problem

While you are busy with the most urgent and important tasks, other tasks are constantly ignored, at least because you have not decided whether to do them at all. And if to do, then what exactly is needed for this. These are exactly the tasks (ideas, plans, and suspended projects) for which you should use the "Review" view.

Got a new Inbox item and don't know what to do with it next? Just ask yourself: can I delay making a decision? If yes, hide it in To-Do and add to Review. No need to set dates and reminders.

Set up and Use

For a task to appear in the Review, you need to set the corresponding property: 
 

For each task or group of tasks, you can customize a Review mode. You don’t have to go through the list from start to finish every week looking for something to put into action, as in the classic Getting Things Done. You can set the most suitable parameters.  

Your day may start with the views Active Actions and Review. If you see that it’s time to do the task from Review – make it active. If not, click "Mark Reviewed" to move the review to the next date (in the task list area or in the properties):


What and when to review

  • Long-term goals (annual goals) should only be reviewed at the end of the year when you are doing strategic planning.
  • Large purchases can be reviewed once a month to help you plan your budget for the next month. There is no need to review this list every week.
  • Ideas for summer vacation can be set for review within a certain period, starting from the end of spring. There is no point in deciding on them in winter.
  • Suspended projects that can be activated at any time are recommended to be added to the daily Review so that you can keep them under control.
Tip: If you're worried about forgetting to open Review, create a task like “Do my Friday task review”. Or just keep track of the task counter in the "Review” view.

Basic principles of using the Review

1. Do not keep in the same lists actionable items and undefined plans. Use Active Actions for the first, and Review for the second.

2. Do not lose a single worthwhile thought and idea. Note down everything you might need in the future and periodically review, asking the question: "Isn't it time to do this?"

3. Create clear criteria for the task to be placed in Review. Distinguish between a not yet started project and a rough idea from the "Someday / Maybe" folder.

4. Besides, you need to know how to deal with the reviewed task.
 
Tip: If you’ve decided to turn a task from Review into a to-do task, it is best to move it to the Inbox folder first. And then you can deal with it as with a new one: add properties (do not forget to uncheck the box for “hide in To-Do”), create subtasks, move to another folder, etc.

The Review functionality can help you keep your to-do list neat and up-to-date.
 

  The holidays are fast approaching, and it's perfect time to press pause on projects and make space to do what feels right to you to re...

 


The holidays are fast approaching, and it's perfect time to press pause on projects and make space to do what feels right to you to recharge. You deserve some time off — enjoy it!


We look forward to 2021 with enthusiasm. We've been working on a lot of great things that we're excited to share with you in 2021, so stay tuned!

Suppose you have ten tasks in To-Do and you decide to put off one of them, for now. You can move the start to a later date, but you think th...

MLO Tips&Tricks


Suppose you have ten tasks in To-Do and you decide to put off one of them, for now. You can move the start to a later date, but you think there must be a way to simply hide this task from the list for a while. And here it is:

1. Set a flag for this task, which would mean it is postponed: 

Now it looks logical to set a filter not to show tasks with this flag in this view. But in this case, the task is at risk of being never completed, because it is removed from the list forever (unless you remove the flag).

Therefore, use a trick.

2. In the advanced filter add the rules which read as following:

Do not show tasks with this flag if they have changed in the last 2 days.

 

How it works

You click to set the flag (i.e. you change the task) and the task disappears from the list. But in 2 days it will appear again and won't let you forget about it!

Tip: You can download this view here.