Tuesday, July 25, 2017

Archive Completed Tasks: Now in MLO for Android

One more surprise to be announced today: the feature of archiving and deleting completed tasks is now available for your Android Task Manager!

Note: This functionality has been released as an experimental feature for now. Learn more how to get it.

Why do we need this function? You perform tasks day after day and the profile grows, slowing down the application, piling up the current view and creating discomfort. How to solve this problem? It is difficult to manually find all the old tasks that have been performed. In addition, you may not want to delete them altogether, but leave them just in case or for reference. What is the optimal solution in these cases? Archive! Transfer old completed tasks to another profile, freeing the current profile and leaving them for other purposes in another profile.

This feature was previously available only in the desktop version and Android users had to archive using the sync with their PCs. From now on Archive/Purge tasks can be found in MLO settings, within the Profile section on your Android device and you can use it even if you do not have MLO on your PC. Let us explore this new feature in detail. 

Tip: Archiving is necessary to prevent possible slowdown when using the app. 

The first setting allows to run archiving at any moment for a particular branch or for the entire outline. The default for this would be “All tasks”, but you may change it anytime.

Next, we set how old completed tasks must be to be archived. The task must have been completed on or before this date to be archived or purged.

After that we may tap to set two more things (the default for these is on):
  1. Clean out only those tasks with all subtasks completed;
  2. Not to archive subtasks within open projects and recurrent tasks, which means you would need to complete the whole project or finalize the recurrent parent task to archive such completed subtasks.

Having done this, you should select the Action performed with this option. There are three options: you may just copy old tasks (without deleting them from their current position), you may move old tasks (from the current profile to a profile intended for archiving), or purge them (meaning their full deletion). To be on the safe side, you can use the "copy" option just to test what tasks will be archived when you set the "move" option later.

Are you done? Make sure you selected the profile in “Move old tasks to archive” and click “Archive tasks”. Be ready to confirm the operation and wait until the process is over. 

Tip: If you sync tasks to other devices, you should run archive only on a single device. The best place to set up automatic archive is MLO Desktop if you use it. 

We've also prepared a video with a brief overview of the new feature:

Stay with us! Feel free to ask questions and share your impressions, we appreciate your feedback. 

Note: You would need to run the Pro version to use the new archive feature. 

Best wishes,
The MyLifeOrganized team
Life is easy when organized

New in MLO for iOS: Siri reminders processing for your tasks

Friends,  we are glad to let you know that MyLifeOrganized iOS Task Manager has been taught to add reminders using voice!

MLO users have long been asking us to connect Siri to MLO through the Reminders app. Why would we need that and what is it for?

As you know, in iOS there is a standard application called Reminders. iOS allows you to use Siri, the built-in voice assistant, to add new reminders to the Reminders app. In other words, you can say “Hey Siri” and literally dictate a new task indicating the reminder time. Such task will first be added to the Reminders system app:


And we’ve made it exactly as you asked — you can dictate a new Siri reminder and after launching the MLO this task will be in <Inbox>. This makes the reminders adding process effortless and quick.

Let us consider how to set it up.

First, we tap to activate the "Import reminders" setting in MLO Settings-> Reminders. Next, we select the list from the Reminders app to be processed by MLO:

Tip. To make it more organized, you can create a separate reminder list in Reminders specifically intended for MLO. In this case other lists will not be processed.

Now we just add a new reminder to this list in Reminders and launch the MLO.

Thus, at the time of launch, MLO will transfer all tasks from the chosen list in the Reminders app to the <Inbox> folder in MLO with given reminder time or assigning the appropriate context for the location-based reminder (if set):

We've also prepared a video with a brief overview of the new feature:


Be assured — you are bound to be twice productive with the new Siri reminder functionality in MyLifeOrganized. This feature gives you a new lease when you need to take prompt decisions and produce effective solutions. On top of that, you are now provided with a whole new method for creating planning systems and lists.  

Note: You would need to run the Pro version to use the new feature "iOS Reminders".

Please feel free to share your impressions, comments and takeaways.

Stay tuned!

Best wishes,
The MyLifeOrganized team

Life is easy when organized

Thursday, June 22, 2017

Statistics — Being Smarter with Android Task Manager

A great improvement has been added to MyLifeOrganized Android task manager – the latest update concerns the feature of Statistics. This can be accessed through MLO settings in Profile section.

Note: This functionality has been released as an experimental feature for now. Learn more how to get access to it.

Statistics deals with gathering data to explore the usage of various items available within the app. As you can see, these include the total to-do items, completed tasks, projects, flags, as well as many others. How many tasks and suspended projects do I have? How many of them did I complete yesterday? How many tasks did I add last year? To these and other questions a new statistics feature gives the answer.

For instance, here is how the screen looks like for Completed tasks and for Projects. As you can see, there are 25 tasks completed this week and there are 3 suspended projects in the current profile.

Make your own investigation to discover how you may improve your way of planning and organizing. You may track your progress, compare data in your profiles using different strategies, as well as study your diligence. Furthermore, this allows you to evaluate the profile for the number of old tasks and decide on the archiving (will be described in another article). Any other ideas? Feel free to share them with us!

Tip: You would need to run the Pro version to use the new Statistics feature.
We've also prepared a video with a brief overview of the new feature:

Remember: Life is easy when organized, twice easy when statistized!

Best wishes,
The MyLifeOrganized team

Wednesday, April 19, 2017

New in MyLifeOrganized on Android: backup

Friends, we have a new vital feature to announce!

This one is called Backup/Restore Profile and allows to carry out backup (with no synchronization) into a file, as well as to restore it back when necessary. You can backup and restore all your tasks, contexts and flags, as well as views stored in the current profile. This is useful for example when you change your phone and want to transfer your MLO data to it.   

Note: the synchronization is still the best way to backup your tasks in real time and to share them with other devices. Backup to a file feature is only useful if you do not use the sync.
The feature is available in MLO settings, within the Profile section.

Let us start with the backup feature itself. When you have opened the option, tap the desired elements and click “Backup profile”. You will be asked to enter the desired password or leave empty to create a backup with no password. Done? Great! Then just click “Create”.

Tip: You may tap to backup either only tasks, contexts, flags, or views, as well as tap for both.

When the creation is over, you will be informed of the file storage location, its name, as well as offered to send it by e-mail. Depending on your installed apps and services, you may have some other possible types of destination available besides e-mail as well.

Now let’s restore the profile using the second option. For this you just need to click the button “Restore from backup…” and select the necessary backup (.mlobak) file you created earlier. MLO will request the password if you added it when the backup was created.

MLO will also propose you to switch to the restored profile, which can be done by a single click.

As you can see, all this is pretty simple and can be used just by doing several clicks. Just go and create your backup to always feel safe and protected. Besides, this is one more superfeature for adjustments and complicated task management systems.

Tip: You would need to run the Pro version to use the backup feature.

Stay tuned!

Best wishes,
The MyLifeOrganized team

Life is easy when organized

Friday, March 10, 2017

Flags added to MyLifeOrganized on Android

We have added flags to MyLifeOrganized for Android task manager! As you know the users of MyLifeOrganized task organizer for Windows and our to do list app for iPhone have the opportunity to enjoy the bright flags for a long time already. And now the Android users have joined the company.

Starting from version 2.8.0 you can use flags directly on your Android devices: assign flags to tasks, filter, sort and group with the help of bright and useful flags.

Flag list in MLO-Android

For example, you would like to highlight the most important tasks with the red flag, the tasks for home with blue flags, shopping list with green and so on. To assign a flag you need only one tap on the flag placeholder in the task outline. To select which flag to assign - long tap.

Mark tasks with flags in the task outline

Moreover, you can synchronize custom flag icons from MyLifeOrganized desktop to Android and create a personal comfortable system.

We would like to mention an important point. You can define the order of the flags in the list. Therefore, this order is also taken into account when sorting and grouping by task flags. Thus, you can create a view in which all marked with flags tasks will automatically line up in that order.

Tasks grouped by flag
Tip: You can switch off using flags for certain MLO profiles in the app settings if you like.

Despite the flags is a new major functionality in our Android app we are happy to announce that it is a free update for all MLO-Android v2 Pro users!

As you can see by adding more and more features to the MLO-Android app we bring the Android mobile app functionality closer and closer to the desktop possibilities. We hope you will enjoy the flags on your Android devices and it will help you to create the task management system you need.

Best wishes,
The MyLifeOrganized team

Life is easy when organized

Monday, January 30, 2017

Conflict Resolution and Transparent Widget in MyLifeOrganized for Android

The latest update for MyLifeOrganized on Android contains two important features: sync conflict resolution and transparency configuration for the widgets.

Conflict Resolution

We already mentioned that in MyLifeOrganized for Android task manager version 2 we've completely redesigned the automatic sync conflict resolution algorithm so that you have fewer conflicts during the sync.

However the conflicts are still possible. For example you can edit the notes for the same task on different devices before syncing them to the cloud. Once you sync them MLO has to decide which version of notes to use. In older releases one of the versions of your notes will be lost after conflict is resolved during the sync. In the new version we have added the User Interface for the conflict resolution. In the easiest scenario after the sync you will see the result of the automatic conflict resolution and just confirm it.

If you need more control of the conflict resolution process you will be able to see the full list of conflicts, identify the values which were rejected during automatic resolution, edit and restore rejected data if needed. The important thing is that the synchronization is not interrupted for conflict resolving and you can process it later at any convenient time without a risk to loose your data.

See how it works:
1. Imagine that the task title was edited on two devices in the same time. Once the sync is finished you will see the yellow notification pane identifying the number of conflicts found.

Conflict detected during sync

2. Click on this yellow pane to see the conflict details.

As you can see the task "Call Bob tomorrow" has one conflict in the Title field. The current value is "Call Bob tomorrow" and the previous conflicted value which was rejected was "Call Bob today"

3. If you agree that the current value is correct you click "Confirm All"  and the rejected values will be deleted to keep current value of the title.

4. If you do not like the result of the automatic conflict resolution you can restore the rejected value or even combine two titles to a new task title.
Conflict resolution editor for the task title

Just click the title field to open the editor for this field. You will see all the rejected values of this filed for the current task. Just copy old value and paste it to the current value. Once you done with editing click Save. As a result you will get the new title of the task and all old conflicted values will be deleted.

We hope that the new conflict resolution subsystem will help you to manage your tasks more effectively.

Transparent Widget

You asked us to add transparency configuration and dark theme to MLO widget and we did it!

Appearance configuration for MLO widgets

MLO widget with transparency and dark theme

Less transparency in dark MLO widget

So now during the widget configuration process you will be able to set the advanced properties for the dark theme and transparency. This will help you to adjust the widget appearance to your Android wallpaper. Hope you like it as much as we do.

Best wishes,
The MyLifeOrganized team

Life is easy when organized

Tuesday, January 17, 2017

New in MLO for Android: Counters

Friends, we have prepared another big improvement! With the recent MLO-Android update you can see a number of different tasks for views on your Android devices!

Here we will describe the function of counters and their configuration in the view of tasks. This innovation allows you to glance quickly over the list of views and understand how many different tasks require your attention. You don’t even need to open each view.

For example, you can see how many tasks in your Inbox waiting for your processing, even not revealing this view. Or you can see that there is an overdue task appeared in the Active Actions view even without opening it.

As you know, MyLifeOrganized app offers maximum flexibility. Therefore, the most important new feature is the ability to decide what type and what kind of tasks are important to you in the current view: All, completed, not completed, started or overdue.
We took care that you can customize the counter system as it’s convenient for you.

First you go to the settings of view counters.

Go to the counters of the "All Tasks" view and select desired setting. For example, for this view we want to see two counters: the number of not completed tasks and the number of all tasks.

We can see that we have 36 of not completed tasks and 48 of all tasks in this view at the moment.

Important to note that counters consider tasks exactly in the given view. For example, we can count the number of overdue tasks among the tasks with @Home context. To do this, we create a view showing only tasks with @Home context. Next we set for this view a counter of overdue tasks.
Thus, we give instructions for counter from which tasks it can make a count.

Another interesting detail. If you set the option "Hide If Zero", the counter will not appear until at least one task with the given criteria appears. Thus, this option can be viewed as an additional soft notification, along with reminders for time, place and review already available in MLO.

As you know, one of the main MyLifeOrganized advantages - is unlimited hierarchy. As well it is used in the counters. When they are set, you can specify whether to consider only top level tasks or tasks with subtasks.

Stay with us
As you can see, the work of MLO has become even more efficient and comfortable, despite the large number of your various tasks.

This functionality is available in the latest 2.5.x update and it is FREE for all MLO 2 Pro users.

Thank you. Ask questions and write requests!

Best wishes,
The MyLifeOrganized team

Life is easy when organized