In the upper part of the application window there are tabs, which we also call Workspaces. Workspaces are used to save and quickly acces...

In the upper part of the application window there are tabs, which we also call Workspaces. Workspaces are used to save and quickly access the settings of the environment in which you work, such as: the current view, advanced filters, focus, highlighted tasks, etc. Workspaces can show different parts of the same data file in different views.

For each tab (workspace) in MyLifeOrganized for Windows, you can specify individual settings:
Show view counter on tab
In essence, this is a task counter in the form opened in this tab. This counter will change in the tab depending on the specified filters (context choice, flag, etc.)
Sync selection with first tab
If this option is enabled, then in order to view the task in another view, opened in the first tab, you just:
  • click it twice – you will automatically be transferred to the first tab
  • or select it and go to the first tab.
Sync zoom with first tab
If this setting is enabled, the tab will show only those tasks that fall under the zoom set in the first tab. For example, having set the focus on a folder with the household chores, in the first tab you will see the full list of household chores only, while in the second – the list of active household chores.
If this option is disabled, no focus will affect this tab.
To change or set the necessary tab settings, right-click on it and select “Set up workspace”

This is Andrey, the developer. Today I want to share something personal with you. This is a simple but important life hack that I recent...

Background vector created by dooder

This is Andrey, the developer. Today I want to share something personal with you. This is a simple but important life hack that I recently started to use with MLO. It is about fear. Fear is one of the basic emotions. It helps us to survive. At the same time it often prevents us from developing and moving forward. I noticed that there is a class of tasks that I subconsciously postpone precisely for the very reason of FEAR! This may be the fear of failure, uncertainty, the fear that it will not work perfectly (perfectionism), the fear of dishonor or any other. For some such fears stretch from childhood and firmly settle into the subconscious. And the more often we run away from the fact that we are afraid, the greater the fear.

I recently started doing one trick. Here it is: if I suddenly realize that it’s scary to start this task, I mark it with a special flag. Just to realize and admit to myself that I'm afraid of something, this is already a great first step. Got aware, spoke it out, pulled out of the subconscious. Step two: in the weekly review, select at least one task marked with this flag as *obligatory* to be completed this week. And start the day with doing it. Thus you have overpowered yourself, performed a terrible task and received a huge surge of energy for the rest of the day!

So, the algorithm is like this:

1. Choose the icon that you associate with fear. The file format here is ico. If you use MLO on your mobile, then it is better that one file contains several formats: 16x16, 32x32, 64x64.

2. Create a flag on the desktop with this icon.

3. Create a view on the desktop that shows tasks marked with the fear icon.

4. Synchronize with the mobile to transfer the flag with a new icon (the mobile version will use a higher resolution icon, if it is available in the ico file).

5. Do the export of the created view on the desktop and import it on Android or iOS.

Done! Now we immediately mark the “scary” tasks as soon as we face them. Then during the next weekly planning choose at least one “scary” task for the current week. A few is better :)

Why is it important? Because usually it is where we are scared that are the most important things and the growth zone for us. You can use fear as an indicator of where to go. This is usually what makes us happier. Go into your fear!

P.S. Now, if MLO would somehow “reward” for performing such special tasks! .. We are thinking about it. Any ideas on this?

Before deciding why to make contexts in MyLifeOrganized included (nested), it should be understood that: It is not obligatory to do thi...

Before deciding why to make contexts in MyLifeOrganized included (nested), it should be understood that:
  1. It is not obligatory to do this. You can use a simple, single-level list of contexts, if that is enough to keep your system in order.
  2. Even if you are satisfied with a single-level list of contexts, nesting can simplify the process of assigning contexts. For example, in order not to permanently assign two contexts @Computer and @Phone, you can create one context @Devices that will be included in both contexts. So, it will be displayed in both task lists.
  3. Nesting of contexts can be used to increase the flexibility of your lists, adding more fine-tuning to them.
It is the third point that we will now consider with the example of phone calls.

Imagine that you have a list of phone calls and one context @Calls:

For this context, you can even set your display time so that these tasks are not displayed at night:

At any given time we can create a list of calls using the context filter, but:

In the list of calls, both in the afternoon and in the evening, as well as on weekends both personal calls and business calls are shown. Do you really think that in the evening you need to see the task “Call the boss” or “Call the client”? Hardly will they be happy about a late call on a business issue...

Then another question arises: how to make it so that during working hours only business calls are displayed, and at private time only personal calls. At the same time, there are such calls that need to be seen both at working and private time.

Tasks can definitely be limited with the start date, and time. In some cases it is even necessary. But in order to divide calls into personal and business this is not the best idea.

You can create two contexts, thereby dividing calls into personal and business calls. Both contexts should be assigned to tasks that are to be seen both at working and private time:

But you will constantly need to switch between these contexts in order to keep all your phone calls under control. That is also, as you may admit, is not very convenient:

How to divide business and personal calls in the format of a single list @Calls

For this we need all three contexts:

@Calls - to combine all calls into one list
@CallsBusiness - to show business calls only during working hours
@CallsPersonal - to limit the display of personal calls during business hours

At the same time, business and personal calls are nested into a single list @Calls:

Now, when setting the filter to the context @Calls, we can see all current calls available at the moment:

We do not need to see the included contexts in the filter list, so we hide them in the To-Do filter:

In the list of filters there is one context @Calls, which will display both business and personal calls, depending on the current time. For example, during the daytime only business and personal calls that we need to make during working hours (orders, purchases, etc.) are displayed.

What if we need to see all calls without time limit?

To do this, simply tick “Include closed”, which disables the filter by the specified time.

Let's sum up

Included contexts allow you to customize the task lists for any specific conditions:
  • working hours of organizations, shops
  • features of your work schedule and planning system
Their use is limited only by your own imagination and visualization of your own planning system.