We are excited to announce new feature of MLO Cloud - Task By Email. When you send email to a special address it is automatically moved t...

Task by Email Released on MLO Cloud

February 20, 2012 in
We are excited to announce new feature of MLO Cloud - Task By Email. When you send email to a special address it is automatically moved to <Inbox> folder in your Cloud file and then synced to your MLO Client.

How to configure Task By Email feature:
1) Login to your MLO cloud account:
https://sync.mylifeorganized.net/mlo/Login.aspx
2) Click "Stored Files" on the left
3) Locate your data file and click "Task by email" on the right for this file
4) Enter your secret email address in the field.
 For example: "BobMLOTasks"
5) Now you can send emails to "BobMLOTasks@sync.mylifeorganized.net" and they will be converted to tasks in your <Inbox>. The text of the email will be placed to task notes




Please note that only plain text is placed to the task notes. Attachments are not supported.

We are working on improving the functionality of this feature. For example to move the task in a specified project or set a context.

To protect from spam we implemented the following:
1) You can set "Allowed senders". Emails sent from other addresses will be ignored and not placed to your cloud file.
2) You can change your secret email at any time if your current email was compromised by spammers.
3) It is not allowed to send more then 60 emails per hour to your account. If more emails sent they are ignored.


Andrey.
Share This

21 comments:

  1. G ForceFebruary 20, 2012

    Great Job!

    ReplyDelete
  2. Cockney BoyFebruary 21, 2012

    Works well, an excellent additional tool

    ReplyDelete
  3. kitusFebruary 21, 2012

    Hi there, now that email to task is available, couldn't you just send one daily digest with the tasks that are due the day? it should be pretty feasible, right?

    ReplyDelete
  4. S.February 24, 2012

    Works well !
    Very good enhancement !

    Many thanks.

    ReplyDelete
  5. TyMarch 26, 2012

    Doesn't import correctly from Microsoft Outlook. There is a lot of junk in the task notes. Looks like this...
    --_000_EEC7713403CE0E4295D83FD402C0AC1807357F9ESUS01EXCHprivat_
    Content-Type: text/plain; charset=UTF-8
    Content-Transfer-Encoding: base64

    SXMgaXQgc3RpbGwgbXVtYm8ganVtYm8NCg0KDQoNCg0KVHkgU21pdGgNCkRpcmVjdG9yIG9mIENo
    YW5uZWwgU2FsZXMNCg0KVGFyZ3VzIFVTQQ0KMTIxMSBOb3J0aCBNaWxsZXIgU3RyZWV0LCBBbmFo
    ZWltLCBDQSA5MjgwNiBVU0ENCg0KDQoNCk9mZmljZTogKDg3NykgMzQ0LTc0NzEgb3IgKDcxNCkg
    NTc1LTc0NzEgfCBGYXg6ICg3MTQpIDc2NS01NTk5DQpFbWFpbDogVFNtaXRoQHRhcmd1cy5jb208
    bWFpbHRvOlRTbWl0aEB0YXJndXMuY29tPiB8IFdlYjogd3d3LnRhcmd1cy5jb208aHR0cDovLz4N
    CltodHRwOi8vd3d3LnRhcmd1cy5jb20vdXMvaW1hZ2VzL2VtYWlsc2lnMjAwOWJvcmRlci5qcGdd
    DQoNCk5PVElDRTogVGhpcyBUYXJndXMgY29tbXVuaWNhdGlvbiBtYXkgY29udGFpbiBwcml2aWxl
    Z2VkIG9yIGNvbmZpZGVudGlhbCBpbmZvcm1hdGlvbi4gSWYgeW91IGFyZSBub3QgdGhlIGludGVu
    ZGVkIHJlY2lwaWVudCwgYW55IGRpc3NlbWluYXRpb24gb3IgY29weWluZyBpcyBwcm9oaWJpdGVk
    LiBQbGVhc2UgYWR2aXNlIHRoZSBzZW5kZXIgYnkgcmVwbHkgZW1haWwgYW5kIGltbWVkaWF0ZWx5
    IGRlbGV0ZSB0aGUgbWVzc2FnZSBhbmQgYW55IGF0dGFjaG1lbnRzIHdpdGhvdXQgY29weWluZyBv
    ciBkaXNjbG9zaW5nIHRoZSBjb250ZW50cy4gT3BpbmlvbnMsIGNvbmNsdXNpb25zIGFuZCBvdGhl
    ciBpbmZvcm1hdGlvbiBpbiB0aGlzIG1lc3NhZ2UgdGhhdCBkbyBub3QgcmVsYXRlIHRvIHRoZSBv
    ZmZpY2lhbCBidXNpbmVzcyBvZiB0aGlzIGNvbXBhbnkgc2hhbGwgYmUgdW5kZXJzdG9vZCBhcyBu
    ZWl0aGVyIGdpdmVuIG5vciBlbmRvcnNlZCBieSBpdC4gVGhhbmsgeW91Lg0KDQoNCg==
    --_000_EEC7713403CE0E4295D83FD402C0AC1807357F9ESUS01EXCHprivat_
    Content-Type: text/html; charset=UTF-8
    Content-Transfer-Encoding: base64

    ReplyDelete
  6. AlexandraMarch 27, 2012

    Please send your email to the cloud again but add “TBE DEBUG” to the subject. This email will be sent to the development team for analysis of the issue.

    ReplyDelete
  7. AnonymousOctober 01, 2013

    Hi,

    I want to create some daily task. How to do that?

    ReplyDelete
  8. FedrBodrOctober 07, 2014

    Hi,
    How long time after sending(via gmail) and adding this task to my file usually?

    ReplyDelete
    Replies
    1. UnknownOctober 22, 2014

      I found around 3 - 5 minutes, but haven't tested a lot.

      Delete
    2. TCMarch 18, 2015

      This comment has been removed by the author.

      Delete
  9. qedleaoJanuary 12, 2016

    Good feature. Why not to make it available for Wi-fi sync?

    ReplyDelete
  10. UnknownFebruary 23, 2016

    I see that this was originally posted 4 years ago. I am relatively new to MLO and have been using the email task feature. I'm just curious when the 'improved functionality' mentioned in the original post is coming? I miss the ability to set a start date, folders, etc from an email task. Those were features that were available in my old system but I was willing to live without (hopefully for a short time) to gain the improvements of the MLO system.

    ReplyDelete
  11. Edmond LauApril 16, 2016

    Look forward to the capability to specify folder/project, context, start date, due date, etc.

    ReplyDelete
  12. AnonymousSeptember 02, 2016

    How do I specify in the email subject line or body of the email to associate it with a particular project or folder?

    ReplyDelete
  13. UnknownSeptember 03, 2016

    That's the million dollar question that I think many of us are waiting for. It is the biggest frustration I have since switching over to mlo. Other systems have this feature but for whatever reason mlo has seemingly ignored requests for this feature. Mlo us still a great application but it should work help my work flow if some of these features would be implemented into the task by email feature.

    ReplyDelete
  14. UnknownSeptember 24, 2016

    Doesn't import correctly from EVERNOTE. There is a lot of junk in the task notes. Looks like this...

    ------=_Part_1344_452164100.1474717450601
    Content-Type: text/html;charset=utf-8
    Content-Transfer-Encoding: quoted-printable


    <html xmlns=3D"http://www.w3.org/1999/xht

    ReplyDelete
  15. UnknownSeptember 27, 2016

    hello, again, Doesn't import correctly from EVERNOTE. There is a lot of junk in the task notes. Looks like this...

    -----=_Part_3023_631511991.1475030473567
    Content-Type: text/html;charset=utf-8
    Content-Transfer-Encoding: quoted-printable

    ReplyDelete
  16. UnknownJanuary 10, 2017

    Still wondering when the additional functionality mentioned in the original post is coming. We are approaching 5 years since the original feature came out. I considered moving to Todoist for this feature but Todoist just doesn't quite meet my requirements. Todoist does a great job of cooperating with other services such as email and also Zapier (another one of my favorite time savers). Any word from MLO staff would be awesome!

    ReplyDelete
    Replies
    1. UnknownFebruary 10, 2017

      I do have the same question as you have....
      I even bought 1 year of todoist for trying, however it can not replace of MLO.
      Anyhow, we still want MLO can support more services, at the very last, please let the 「task by email」 feature support the 「Input parsing」 feature so that we can make the custom email to add the task.

      Delete
  17. LPApril 05, 2017

    I am lining up in the queue of people being very interested in when we can apply some parsing functionality. Doesn't even have to be the full input parsing - but at least the basics like folders and contexts.
    It would really help A LOT in setting up a workflow where different kinds of tasks can be channeled in from different sources. Without adding extra work of sorting it out in the inbox afterwards.

    ReplyDelete
    Replies
    1. UnknownAugust 05, 2017

      I think both Evernote and Trello let you do it by Gmail filter. Agh wish I could get all the features in just one service.

      Delete

Subscribe to: Post Comments (Atom)